Departments are also responsible for maintaining home-use records<\/strong> for University equipment leaving campus for two weeks or more.<\/p>\n

If the inventory report is blank, email NAU-PropertyAdmin@nau.edu<\/strong>.<\/p>\n\n

\n \n
\n
Running an Inventory Report in Enterprise Reporting Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
\n
Ensure you have Enterprise Reporting access<\/strong>.\n
\n
If not, email Reporting@nau.edu<\/strong> to request an account.<\/li>\n<\/ul>\n<\/li>\n
Navigate to NAU.edu → Enterprise Reporting Solutions (ERS) → Log In → Document List<\/strong><\/li>\n
Open Public Folders → Financial Management → Purchasing → Asset Inventory<\/strong><\/li>\n
Enter your department’s inventory Speedchart number<\/strong> under “Type Value Here” and click > to run query<\/li>\n
Save to Excel<\/strong> and enable editing<\/li>\n
Insert a Working Column<\/strong> at the far left<\/li>\n
Apply all borders<\/strong> and keep the font no smaller than 10<\/strong> for readability<\/li>\n<\/ol>\n
The report will contain:<\/strong><\/p>\n
\n
Items previously reported missing with PCA forms will show as “MISSING” with the PCA number.<\/li>\n
Assets without a room number will display “TBP” (To Be Provided). Update locations in red<\/strong> on the inventory sheet.<\/li>\n
Vehicles are indicated with “G-XXX” in the room number column, corresponding to the garage number from Transportation Services.<\/li>\n
Do not sort<\/strong> columns or rows; asset numbers must remain in ascending order.<\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
\n \n
\n
Conducting the Physical Inventory Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
\n
In the Working Column<\/strong>, all updates must be in RED<\/strong>. Use the following codes:\n
\n
X = Located during current inventory<\/li>\n
M = Missing (1st or 2nd year)<\/li>\n
I = Impaired<\/li>\n<\/ul>\n
Other instructions:<\/strong><\/p>\n
\n
Update building, room, or detailed location in RED<\/strong><\/li>\n
If an asset tag is missing, indicate “Retag”<\/strong> and verify the serial number<\/li>\n
Assets found but not on the inventory report should be added at the end with a note “found, not on inventory sheet”<\/strong><\/li>\n
For transferred assets<\/strong>, list the PCA number and include the completed PCA form with signatures from both releasing and receiving parties<\/li>\n
For missing assets<\/strong>, PCA forms must include signatures from Dean\/Director and Vice President\/Provost<\/strong>. If unavailable, submit the inventory report with a note on when the PCA form will be provided.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
Submitting the Inventory<\/h4>\n
\n
Return the completed inventory report within 30 days<\/strong> of the start date.<\/li>\n
The report must be signed and dated<\/strong> by the department liaison and their supervisor.<\/li>\n
Property Administration will update assets that were located.<\/li>\n
Missing assets require PCA forms for two consecutive years to be removed from the active inventory report.<\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
\n \n
\n
Tagging Services Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
Property Administration is responsible for tagging:<\/p>\n
\n
All vehicles<\/strong><\/li>\n
Capital equipment<\/strong>—defined as a single asset with an acquisition cost of $5,000 or more and a useful life exceeding one year<\/li>\n
Computers<\/strong> that are specifically used in conjunction with a capital asset<\/li>\n
Assets <\/strong>that belong to a sponsor\/grantor<\/li>\n<\/ul>\n
At a department’s request, Property Administration can also tag other items that are not included above, such as cameras, projectors, or easily portable equipment<\/strong>.<\/p>\n
To request a Property Control tag for equipment, please submit a Tagging Services Form<\/strong><\/a>.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n<\/p>\n
<\/p>\n\n
\n <\/p>\n
Forms<\/h4>\n
\n
Property Control Authorization form<\/a><\/li>\n
Off Campus Use Form<\/a><\/li>\n<\/ul>\n
<\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"
Physical Inventory of Capital Assets Annual Physical Asset Inventory The University conducts an annual physical inventory of all tagged assets. Tagged assets include: Capital assets (original acquisition value at or above the current capital threshold of $5,000) Non-capital, sensitive items costing less than $5,000 Leased equipment Property Administration oversees and coordinates the inventory process. Each […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-10","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/property-administration\/wp-json\/wp\/v2\/pages\/10","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/property-administration\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/property-administration\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/property-administration\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/property-administration\/wp-json\/wp\/v2\/comments?post=10"}],"version-history":[{"count":0,"href":"https:\/\/in.nau.edu\/property-administration\/wp-json\/wp\/v2\/pages\/10\/revisions"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/property-administration\/wp-json\/wp\/v2\/media?parent=10"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}

Physical Inventory of Capital Assets<\/h1>\n

Conducting the Physical Inventory Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\n\nIn the Working Column<\/strong>, all updates must be in RED<\/strong>. Use the following codes:\n\nX = Located during current inventory<\/li>\nM = Missing (1st or 2nd year)<\/li>\n

Tagging Services Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\nProperty Administration is responsible for tagging:<\/p>\n