The Sponsored Project Procedures & Guidelines applicable to lifecycle stages.

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Award Setup Guidelines

Account Setup

Overview

Upon receiving a sponsor award notice or update to an award, a Grants and Contracts Administrator (GCA) collaborates with the Post Award Administrator to initiate the account set-up/modification process. New accounts are set up/modified in the PeopleSoft Financial System (Grants Management Application Suite; the official record for all sponsored accounts at Northern Arizona University). Once the account(s) are set up an Notification of Award Actions is sent out to the PI, along with several Department based contacts-receivers, regarding a sponsored award notice accepted by the University. The award terms and conditions, dates and dollars, and accounts activated for the award are included.

NOTICE OF AWARD ACTION

The Notice of Award Action provides pertinent information regarding the award setup in the PeopleSoft Financial System such as:

• type of action (project activation/modification)
• project number
• speedchart number
• project start and end date
• funded amount
• agency name and award number
• indirect rate
• cost sharing information, if applicable

This document is recommended reading if you perform or oversee the financial administration of sponsored awards. The notice provides information with the understanding that the reader has a basic knowledge of the University's Financial System. If you require assistance in managing your project through the University’s Financial System please reach out to your Fund Manager.