Guide section list
Comprehensive reference guide
Conferences
Subpart E: Cost Principles
Definitions Accordion Closed
200.432 Conferences
A conference is defined as a meeting, retreat, seminar, symposium, workshop or event whose primary purpose is the dissemination of technical information beyond the non-Federal entity and is necessary and reasonable for successful performance under the Federal award.
Text Accordion Closed
200.432 Conferences
Allowable conference costs paid by the University as a sponsor or host of the conference may include rental of facilities, speakers’ fees, costs of meals and refreshments, local transportation, and other items incidental to such conferences unless further restricted by the terms and conditions of the Federal award. As needed, the costs of identifying, but not providing, locally available dependent-care resources are allowable.
Explanation Accordion Closed
The University must exercise discretion and judgment to ensure that conference costs are appropriate, necessary, and managed in a way that minimizes costs to the Federal award.
The cost of identifying, but not providing, locally available dependent-care resources is allowable as a direct cost on a Federal award supporting an extramural conference (attendees must include people from outside NAU).
Application Accordion Closed
Agency prior approval is not required, but some award terms may restrict specific costs.
Contact OGCS regarding costs to be included in the proposal budget. Contact PAASFC regarding unexpected costs to be incurred during the period of performance.