These guidelines provide guidance for the systematic removal of outdated, damaged, or underused materials from the general circulating print monograph collection to maintain a relevant collection and ensure effective use of library space.<\/span>\u00a0<\/span><\/p>\n\n

\n \n

Scope\u00a0 Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
This policy applies to:<\/span> <\/span><\/p>\n
\n
Circulating print monographs<\/span> <\/span><\/li>\n<\/ul>\n
This policy does not apply to:<\/span> <\/span><\/p>\n
\n
Dissertations and theses (retain)<\/span> <\/span><\/li>\n<\/ul>\n
\n
Archival or Special Collections materials<\/span> <\/span><\/li>\n<\/ul>\n
\n
Course Reserves<\/span> <\/span><\/li>\n<\/ul>\n
\n
Government documents<\/span> <\/span><\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
\n \n
\n
General Principles\u00a0 Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
\n
Collections should support current teaching, research, and academic programs.<\/span> <\/span><\/li>\n<\/ol>\n
\n
Circulation history, publication date, and acquisition date are key indicators for review.<\/span> <\/span><\/li>\n<\/ol>\n
\n
Materials with low or no use are candidates for withdrawal.<\/span> <\/span><\/li>\n<\/ol>\n
\n
Items related to Flagstaff, Northern Arizona, or the Colorado Plateau require additional review before withdrawal.<\/span> <\/span><\/li>\n<\/ol>\n
\n
Materials readily available online or through DDS\/Rapido may be candidates for withdrawal.<\/span> <\/span><\/li>\n<\/ol>\n
Librarian judgment may override these criteria when scholarly value justifies retention.<\/span> <\/span><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
\n \n
\n
Deselection Criteria\u00a0 Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
Usage <\/strong><\/p>\n
\n
Not checked out in 10 or more years (flag for review)<\/span> <\/span><\/li>\n<\/ul>\n
\n
Never checked out<\/span> <\/span><\/li>\n<\/ul>\n
Low use alone does not require withdrawal but should be evaluated alongside other criteria.<\/span> <\/span><\/p>\n
Publication Date and Currency<\/span><\/b> <\/span><\/p>\n
Age alone is not sufficient reason to withdraw review older materials for relevance and accuracy.<\/span> <\/span><\/p>\n
Published earlier than:<\/span> <\/span><\/p>\n
\n
STEM: 10–15 years<\/span> <\/span><\/li>\n<\/ul>\n
\n
Education, health, law: 10–15 years<\/span> <\/span><\/li>\n<\/ul>\n
\n
Social sciences\/business: 15–20 years<\/span> <\/span><\/li>\n<\/ul>\n
\n
Humanities: Evaluate for enduring relevance<\/span> <\/span><\/li>\n<\/ul>\n
Assess older items for scholarly significance before removal.<\/span> <\/span><\/p>\n
Physical Condition<\/span><\/b> <\/span><\/p>\n
\n
Pages are torn, missing, or illegible<\/span> <\/span><\/li>\n<\/ul>\n
\n
Binding or spine is severely damaged<\/span> <\/span><\/li>\n<\/ul>\n
\n
Mold, mildew, water damage, or pest damage is present<\/span> <\/span><\/li>\n<\/ul>\n
\n
Heavy annotation or staining affecting usability<\/span> <\/span><\/li>\n<\/ul>\n
\n
Cannot be safely shelved or used<\/span> <\/span><\/li>\n<\/ul>\n
If the content remains relevant or in demand, replacement or repair should be considered.<\/span> <\/span><\/p>\n
Editions and Duplication<\/span><\/b> <\/span><\/p>\n
\n
Retain the most current edition when appropriate.<\/span> <\/span><\/li>\n<\/ul>\n
\n
Earlier editions may be withdrawn unless they have research or historical value.<\/span> <\/span><\/li>\n<\/ul>\n
\n
When multiple copies exist, retain 1–2 copies of titles that circulate regularly.<\/span> <\/span><\/li>\n<\/ul>\n
Sensitive or Outdated Terminology<\/span><\/b> <\/span><\/p>\n
Items using language now considered offensive or harmful may be withdrawn unless they have historical, scholarly, or research value.<\/span> <\/span><\/p>\n
Relevance to Curriculum<\/span><\/b> <\/span><\/p>\n
\n
Information is outdated or inaccurate<\/span> <\/span><\/li>\n<\/ul>\n
\n
Subject area is no longer supported by academic programs<\/span> <\/span><\/li>\n<\/ul>\n
\n
Outside the scope of the institution’s teaching or research needs<\/span> <\/span><\/li>\n<\/ul>\n
Availability Elsewhere<\/span><\/b> <\/span><\/p>\n
\n
Widely available through DDS\/Rapido or partner libraries<\/span> <\/span><\/li>\n<\/ul>\n
\n
Stable digital version is available through the library or trusted repositories (e.g., HathiTrust)<\/span> <\/span><\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
\n \n
\n
Items Requiring Additional Review\u00a0 Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
\n
Works authored by university faculty or staff<\/span> <\/span><\/li>\n<\/ul>\n
\n
Materials related to Flagstaff, Northern Arizona, the Colorado Plateau or the Southwest<\/span> <\/span><\/li>\n<\/ul>\n
\n
Materials documenting Indigenous communities of the region<\/span> <\/span><\/li>\n<\/ul>\n
\n
Award-winning or widely recognized scholarly works<\/span> <\/span><\/li>\n<\/ul>\n
These items are not automatically retained but should receive additional review before removal.<\/span> <\/span><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
\n \n
\n
Withdrawal Guidelines\u00a0 Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
\n
Has not circulated in 10+ years and exceeds general age guidelines<\/span> <\/span><\/li>\n<\/ul>\n
\n
Is damaged and easily replaceable digitally or through DDS<\/span> <\/span><\/li>\n<\/ul>\n
\n
The bookstacks contain multiple low\/non-circulating copies, or a low\/non-circulating bookstacks copy has a duplicate in SCA.<\/span> <\/span><\/li>\n<\/ul>\n
Staff should use professional judgment when determining final withdrawal decisions.<\/span> <\/span><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
\n
\n
Ask us!<\/h4>\n

Scope\u00a0 Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\nThis policy applies to:<\/span> <\/span><\/p>\n

Deselection Criteria\u00a0 Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\nUsage <\/strong><\/p>\n