{"id":2966,"date":"2018-09-17T03:58:02","date_gmt":"2018-09-17T03:58:02","guid":{"rendered":"https:\/\/in.nau.edu\/its\/epass\/"},"modified":"2026-03-16T16:50:32","modified_gmt":"2026-03-16T16:50:32","slug":"epass","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/its\/epass\/","title":{"rendered":"Electronic PeopleSoft Administrative Security System (ePASS)"},"content":{"rendered":"<h3>Electronic PeopleSoft Administrative Security System (ePASS)<\/h3>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p>The ePASS (Electronic PeopleSoft Administrative Security System) is an electronic form within Northern Arizona University\u2019s PeopleSoft LOUIE HR system that allows for paperless administrative security requests and security revocation.<\/p>\n<p>An ePASS form is usually initiated by an NAU employee or affiliate requiring administrative access to one of NAU&#8217;s PeopleSoft systems (LOUIE Campus, LOUIE HR, or LOUIE Financials). An ePASS form can also be initiated by a supervisor (listed as employee&#8217;s reports to) or data steward on behalf of another user.<\/p>\n<p>After the ePASS is initiated, it will be routed for the appropriate approvals, notifications will be sent at various points in the process and, when complete, security will be automatically updated within PeopleSoft.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<h4>Types of Forms<\/h4>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-extra-light-gray\"><div class=\"eplus-bg-color-row-content\">\n<h5 style=\"text-align: left\"><strong>Security Request<\/strong><\/h5>\n<p><span data-teams=\"true\">Used to add administrative access to one of NAU\u2019s PeopleSoft systems (LOUIE Campus, LOUIE HR, or LOUIE Financials)<\/span>.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<h5 style=\"text-align: left\"><strong>Security Revocation<\/strong><\/h5>\n<p>Used to revoke access from one of NAU\u2019s PeopleSoft systems due to transfer, change in job duties, or termination.<\/p>\n<\/div><\/div>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<h4>How to use ePASS<\/h4>\n<div class=\"eplus-bg-color-row bg-color-extra-light-gray\"><div class=\"eplus-bg-color-row-content\">\n<h5>Before initiating an ePASS form<\/h5>\n<ul>\n<li>Ensure the following training has been completed.\u00a0<em>A security request form cannot be initiated for an individual who has not completed the FERPA Exam and the Information Security Essentials training.<\/em>\n<ul>\n<li>\u00a0<a title=\"FERPA training\" href=\"https:\/\/in.nau.edu\/ferpa\/quiz\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>FERPA<\/strong><\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/its\/infosecessentials\/\" target=\"_blank\" rel=\"noopener\"><strong>Information Security Essentials<\/strong><\/a><\/li>\n<\/ul>\n<\/li>\n<li>Read the\u00a0<a title=\"NAU Data Access Policy\" href=\"https:\/\/nau.edu\/university-policy-library\/data-classification-and-handling\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Data Classification and Handling Policy<\/strong><\/a>.<\/li>\n<li>Find the correct role(s) to be requested or revoked\n<ul>\n<li>LOUIE Campus and LOUIE HR role descriptions: <strong><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/03\/LOUIE-Reference-Sheet-20260304.pdf\" rel=\"attachment wp-att-22951\">LOUIE Security Roles Reference Sheet<\/a><\/strong><\/li>\n<li>LOUIE Financials role descriptions:<strong>\u00a0<\/strong><a title=\"PS Financials Reference Sheet\" href=\"https:\/\/in.nau.edu\/comptroller\/security-roles\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>PS Financials Reference Sheet<\/strong><\/a><\/li>\n<li>Salesforce CRM\u00a0role descriptions:\u00a0<a title=\"Salesforce Reference Sheet\" href=\"https:\/\/in.nau.edu\/its\/salesforce\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Salesforce page<\/strong><\/a><\/li>\n<\/ul>\n<\/li>\n<li>Only one security form can be processed at a time; however multiple roles can be specified on a single form.<\/li>\n<\/ul>\n<h5>Initiating an ePASS form<\/h5>\n<ol>\n<li>Log in to <a title=\"LOUIE\" href=\"https:\/\/hr.peoplesoft.nau.edu\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>LOUIE HR<\/strong><\/a> (We recommend using Microsoft Edge or Google Chrome).<\/li>\n<li>To submit a form for yourself in LOUIE HR go to the <strong>\u201cHR Home\u201d Page<\/strong> and click on the <strong>Employee eForms Tile<\/strong>, then go to the <strong>ePASS Home Page<\/strong>.\n<ul>\n<li>To submit a form on behalf of another person, under the <strong>\u201cHR Home\u201d Page<\/strong> go to <strong>Manager\/Department Dashboard<\/strong> and click on the <strong>Manage eForms Tile<\/strong>, then go to the <strong>ePASS Evaluation Home Page<\/strong>.<\/li>\n<li>In order to initiate a form for an employee you supervise, you must be listed as the \u2018Reports To\u2019 for their position. \u00a0For more information, visit the HR <a href=\"https:\/\/in.nau.edu\/Human-Resources\/Reports-To-Project\/\" target=\"_blank\" rel=\"noopener\" data-outlook-id=\"6f764f78-f9b1-4160-9058-a04b5d7ee40f\"><strong>Reports To<\/strong><\/a><strong>\u00a0<\/strong>page.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/div><\/div>\n<!-- shortcode-right-column -->\n<div class=\"shortcode-right-column\" >\n    <div class=\"shortcode-right-column__container\">\n<!-- shortcode-contact -->\n<div class=\"shortcode-contact\">\n    <div class=\"contact-header\">\n        <h3>Contact ITS<\/h3>\n    <\/div>\n    <div class=\"contact-body\">\n                <a href=\"mailto:ask-its@nau.edu\" aria-label=\"Contact ITS: Email Address\" title=\"Email Address\">\n            <div class=\"contact-icon-container\">\n                <i class=\"fas fa-envelope\" aria-hidden=\"true\"><\/i>\n                <span class=\"sr-only\">Email:<\/span>\n            <\/div>\n            <div class=\"contact-email\">ask-its&#8203;@nau.edu<\/div>\n        <\/a>\n                        <a href=\"tel:(928) 523-3335\" aria-label=\"Contact ITS: Telephone Number\" title=\"Telephone Number\">\n            <div class=\"contact-icon-container\">\n                <i class=\"fas fa-phone\" aria-hidden=\"true\"><\/i>\n                <span class=\"sr-only\">Call:<\/span>\n            <\/div>\n            <div class=\"contact-phone\">(928) 523-3335<\/div>\n        <\/a>\n            <\/div>\n<\/div>\n\n\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-extra-light-gray\"><div class=\"eplus-bg-color-row-content\">\n<h5>Additional Information<\/h5>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><strong><a href=\"https:\/\/in.nau.edu\/ferpa\/ferpa-tutorial\/\" target=\"_blank\" rel=\"noopener\">FERPA training<\/a><\/strong><\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><strong><a href=\"https:\/\/in.nau.edu\/its\/infosecessentials\/\" target=\"_blank\" rel=\"noopener\">Information Security Essentials training<\/a><\/strong><\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><strong><a href=\"https:\/\/in.nau.edu\/its\/salesforce\/\" target=\"_blank\" rel=\"noopener\">Salesforce<\/a><\/strong><\/p>\n<\/div><\/div>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<h5>Forms and guides<\/h5>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<!-- shortcode-drop-down-links -->\n<div class=\"shortcode-drop-down-links shortcode-drop-down-links--left\">\n    <div class=\"drop-down-links\">\n        <button class=\"drop-down-button\">Employee and affiliate<span class=\"screen-reader-text\">Link Selection Closed<\/span><\/button>\n        <div class=\"drop-down-content\">\n            <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Employee-Initiated-Security-Request-Form.pdf\" target=\"_blank\" rel=\"noopener\">Employee Initiated Security Request Form<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Affiliate-Initiated-Security-Request-Form.pdf\" target=\"_blank\" rel=\"noopener\">Affiliate Initiated Security Request Form<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Initiate-Security-Request-Form-for-Employee-or-Affiliate.pdf\" target=\"_blank\" rel=\"noopener\">Initiate Security Request Form for Employee or Affiliate<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Employee-Affiliate-View.pdf\" target=\"_blank\" rel=\"noopener\">Employee Affiliate Self-Service View<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Employee-Affiliate-Initiated-Security-Revocation-Form.pdf\" target=\"_blank\" rel=\"noopener\">Employee\/Affiliate Initiated Security Revocation Form<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Update-a-Recycled-Form.pdf\" target=\"_blank\" rel=\"noopener\">Update a Recycled Form<\/a>\n        <\/div>\n    <\/div>\n    <script>\n        window.onclick = function (event) {\n            if (jQuery(event.target).hasClass('drop-down-button') && !jQuery(event.target).next().hasClass('show')) {\n                jQuery('.drop-down-content').removeClass('show');\n                jQuery(event.target).next().addClass('show');\n                jQuery(event.target).find('.screen-reader-text').text('Link Selection Open');\n            }\n            else {\n                jQuery('.drop-down-content').removeClass('show');\n                jQuery('.shortcode-drop-down-links .screen-reader-text').text('Link Selection Closed');\n            }\n        }\n    <\/script>\n<\/div><!-- shortcode-drop-down-links -->\n<div class=\"shortcode-drop-down-links shortcode-drop-down-links--left\">\n    <div class=\"drop-down-links\">\n        <button class=\"drop-down-button\">Supervisory and data steward<span class=\"screen-reader-text\">Link Selection Closed<\/span><\/button>\n        <div class=\"drop-down-content\">\n            <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Initiate-Security-Request-Form-for-Employee-or-Affiliate.pdf\" target=\"_blank\" rel=\"noopener\">Initiate Security Request Form for Employee or Affiliate<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Approver-Initiated-Security-Revocation-Form.pdf\" target=\"_blank\" rel=\"noopener\">Approver Initiated Security Revocation Form<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Supervisor-Sponsor-Evaluate-and-Approve.pdf\" target=\"_blank\" rel=\"noopener\">Supervisor Sponsor Evaluate and Approve<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Data-Steward-Evaluate-and-Approve-.pdf\" target=\"_blank\" rel=\"noopener\">Data Steward Evaluate and Approve<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Approver-View.pdf\" target=\"_blank\" rel=\"noopener\">Approver View<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2025\/07\/Update-a-Recycled-Form.pdf\" target=\"_blank\" rel=\"noopener\">Update a Recycled Form<\/a>\n        <\/div>\n    <\/div>\n    <script>\n        window.onclick = function (event) {\n            if (jQuery(event.target).hasClass('drop-down-button') && !jQuery(event.target).next().hasClass('show')) {\n                jQuery('.drop-down-content').removeClass('show');\n                jQuery(event.target).next().addClass('show');\n                jQuery(event.target).find('.screen-reader-text').text('Link Selection Open');\n            }\n            else {\n                jQuery('.drop-down-content').removeClass('show');\n                jQuery('.shortcode-drop-down-links .screen-reader-text').text('Link Selection Closed');\n            }\n        }\n    <\/script>\n<\/div>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-dark-blue\"><div class=\"eplus-bg-color-row-content\">\n<h5>Know the Rules<\/h5>\n<p>All NAU employees and students should read and be familiar with the\u00a0<strong><a href=\"https:\/\/nau.edu\/university-policy-library\/appropriate-use-of-information-technology-resources\/\">Appropriate Use of IT Resources<\/a><\/strong>.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><a href=\"https:\/\/nau.edu\/university-policy-library\/information-technology\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Information Technology Policy Manual<\/strong><\/a><\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><strong><a href=\"https:\/\/nau.edu\/university-policy-library\/data-classification-and-handling\/\" target=\"_blank\" rel=\"noopener noreferrer\">Data Classification and Handling Policy<\/a><\/strong><\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><strong><a href=\"https:\/\/nau.edu\/university-policy-library\/information-security-awareness-training\/\" target=\"_blank\" rel=\"noopener noreferrer\">Information Security Awareness Training Policy<\/a><\/strong><\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Electronic PeopleSoft Administrative Security System (ePASS) The ePASS (Electronic PeopleSoft Administrative Security System) is an electronic form within Northern Arizona University\u2019s PeopleSoft LOUIE HR system that allows for paperless administrative security requests and security revocation. An ePASS form is usually initiated by an NAU employee or affiliate requiring administrative access to one of NAU&#8217;s PeopleSoft [&hellip;]<\/p>\n","protected":false},"author":299,"featured_media":14793,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-2966","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/2966","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/users\/299"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/comments?post=2966"}],"version-history":[{"count":80,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/2966\/revisions"}],"predecessor-version":[{"id":22954,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/2966\/revisions\/22954"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/media\/14793"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/media?parent=2966"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}