{"id":23179,"date":"2026-04-28T19:14:01","date_gmt":"2026-04-28T19:14:01","guid":{"rendered":"https:\/\/in.nau.edu\/its\/?page_id=23179"},"modified":"2026-11-06T19:20:09","modified_gmt":"2026-11-06T19:20:09","slug":"google-migration","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/its\/google-migration\/","title":{"rendered":"Google Migration"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-23187\" src=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/04\/google-ms-logos-600x299.png\" alt=\"The Google Workspace logo next to the Microsoft Logo.\" width=\"379\" height=\"189\" srcset=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/04\/google-ms-logos-600x299.png 600w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/04\/google-ms-logos-300x149.png 300w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/04\/google-ms-logos-1024x510.png 1024w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/04\/google-ms-logos-768x382.png 768w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/04\/google-ms-logos-1536x765.png 1536w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/04\/google-ms-logos.png 1685w\" sizes=\"auto, (max-width: 379px) 100vw, 379px\" \/><\/p>\n<h3 style=\"text-align: center\">2026 &#8211; 2027 Google Migration<\/h3>\n<p style=\"text-align: center;font-size: 1.5rem\"><span style=\"color: #808080\">During the course of 2026 and 2027, NAU will be migrating student email and file storage from Google Workspace to Microsoft 365. For more information about why this change is occurring, <a href=\"https:\/\/in.nau.edu\/its\/newsroom\/changes-to-google-at-nau\/\" target=\"_blank\" rel=\"noopener\">you can read our news release.<\/a> This webpage will be regularly updated with resources, frequently asked questions, and other information.<\/span><\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-60px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-extra-light-gray\"><div class=\"eplus-bg-color-row-content\">\n<h5>Announcements<\/h5>\n<hr \/>\n<p><span style=\"color: #003366\"><strong>November 2026<\/strong><\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/in.nau.edu\/its\/newsroom\/nov-2026-google-migration-updates\/\" target=\"_blank\" rel=\"noopener\">November 2026 Google Migration updates \u203a<\/a><\/li>\n<\/ul>\n<p><span style=\"color: #003366\"><strong>August 2026<\/strong><\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/in.nau.edu\/its\/newsroom\/what-to-know-google-retirement\/\" target=\"_blank\" rel=\"noopener\">What to know about the upcoming retirement of Google at NAU \u203a<\/a><\/li>\n<\/ul>\n<p><span style=\"color: #003366\"><strong>June 2026<\/strong><\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/in.nau.edu\/its\/newsroom\/inactive-former-student-google-account-closure\/\" target=\"_blank\" rel=\"noopener\">Inactive former student Google Accounts to close in August of 2026 \u203a<\/a><\/li>\n<\/ul>\n<p><span style=\"color: #003366\"><strong>May 2026<\/strong><\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/in.nau.edu\/its\/newsroom\/changes-to-google-at-nau\/\" target=\"_blank\" rel=\"noopener\">Changes to Google at NAU \u203a<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-60px not-in-view\">\n<h4>Resources for Students<\/h4>\n<hr \/>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-30px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-extra-light-gray\"><div class=\"eplus-bg-color-row-content\">\n<h5>How student migrations work<\/h5>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-60px not-in-view\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-24175 size-uncropped-large\" src=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/Google-Migration-Graphic-600x151.png\" alt=\"First, your content is migrated behind the scenes. Then, ITS announces a final cut-over date for Google. Finally, Microsoft 365 becomes NAU&apos;s primary platform.\" width=\"600\" height=\"151\" srcset=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/Google-Migration-Graphic-600x151.png 600w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/Google-Migration-Graphic-300x75.png 300w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/Google-Migration-Graphic-1024x257.png 1024w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/Google-Migration-Graphic-768x193.png 768w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/Google-Migration-Graphic-1536x386.png 1536w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/Google-Migration-Graphic-2048x515.png 2048w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/Google-Migration-Graphic-960x240.png 960w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/Google-Migration-Graphic-464x116.png 464w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/Google-Migration-Graphic-1440x360.png 1440w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-30px not-in-view\">\n<hr \/>\n<p><span style=\"color: #002454\"><strong>Your content is migrated behind the scenes<\/strong><\/span><\/p>\n<p>Beginning in Spring 2027, your data currently stored in Google will be migrated into your Microsoft 365 account. Since NAU students account for over 20 thousand accounts with terabytes of data, this process runs in the background during the course of the semester.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><span style=\"color: #002454\"><strong>ITS announces a final cut-over date for Google<\/strong><\/span><\/p>\n<p>Once overall content migrations are complete, we&#8217;ll be reaching out to you with a final cut-over date. After this date, you will no longer log in to Google with your NAU credentials, and your email and file storage will be accessed in Microsoft 365.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><span style=\"color: #002454\"><strong>Microsoft 365 becomes NAU&#8217;s primary platform<\/strong><\/span><\/p>\n<p>With all users active in Microsoft 365, our teams will be working to assist with getting settled in the new platform. We&#8217;ll provide training resources and extended support hours to help ease members of our community into the change.<\/p>\n<\/div><\/div>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-30px not-in-view\">\n<h5>Frequently asked questions<\/h5>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"When will the migration to Microsoft 365 happen?_0\" id=\"shortcode-accordion-1-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-1-panel\">\n            When will the migration to Microsoft 365 happen?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-1-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-1-trigger\" inert>\n        <html><body>\n<p>Our current estimate is that migrations to Microsoft 365 will occur during the summer of 2027.<\/p>\n<p>From a technical standpoint, the migration process will occur in the background during the course of the Spring semester, and when all migrations are complete, we\u2019ll reach out with a final cutover date for when you\u2019ll start using Microsoft 365 for NAU email and file storage.<\/p>\n<p>Until then, you\u2019ll continue using Gmail and Google Workspace.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Will emails in my Gmail inbox transfer over?_0\" id=\"shortcode-accordion-2-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-2-panel\">\n            Will emails in my Gmail inbox transfer over?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-2-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-2-trigger\" inert>\n        <html><body>\n<p>Yes.<\/p>\n<p>Once migrated into Microsoft 365, all emails in your NAU Gmail inbox will be transferred into a new Microsoft Outlook inbox.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Will my files in Google Drive be moved to Microsoft 365?_0\" id=\"shortcode-accordion-3-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-3-panel\">\n            Will my files in Google Drive be moved to Microsoft 365?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-3-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-3-trigger\" inert>\n        <html><body>\n<p>Your Google Drive files will be transferred from Google Drive into Microsoft OneDrive.<\/p>\n<p>However, it\u2019s important to note that <strong>only your individual files that you own will be migrated.<\/strong> This means that any files or folders shared with you but owned by somebody else (including Drive shortcuts) won\u2019t be migrated.<\/p>\n<p>Our recommendation is that students review files and sharing permissions in Microsoft OneDrive once migrations are complete.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Will the files I create up until the final cut-over date be included in the migration?_0\" id=\"shortcode-accordion-4-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-4-panel\">\n            Will the files I create up until the final cut-over date be included in the migration?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-4-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-4-trigger\" inert>\n        <html><body>\n<p>Yes. While migrations are occurring during the spring semester, content will be continuously synced into Microsoft, so you won\u2019t need to worry about any newer files created in Google not transferring over to Microsoft.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Will my document file types change in Microsoft 365?_0\" id=\"shortcode-accordion-5-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-5-panel\">\n            Will my document file types change in Microsoft 365?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-5-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-5-trigger\" inert>\n        <html><body>\n<p>Yes. After the migration, Google Docs, Sheets, and Slides will be converted into Microsoft Word, Excel, and PowerPoint files. Some formatting and features may not transfer exactly 1:1, and items such as Google Doc comments or version history may not transfer.<\/p>\n<p>You can <a href=\"https:\/\/in.nau.edu\/its\/google-migration\/feature-transfer\/\" target=\"_blank\" rel=\"noopener\">view our feature transfer chart<\/a>, which shows parity between Google Workspace and Microsoft 365 apps. If you\u2019re curious about a specific feature or product in Google and how it may carry over or be matched by an equivalent application, <a href=\"https:\/\/in.nau.edu\/its\/help\" target=\"_blank\" rel=\"noopener\">contact us and we\u2019ll help find a solution.<\/a><\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Are there any data or files in Google that won\u2019t transfer over?_0\" id=\"shortcode-accordion-6-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-6-panel\">\n            Are there any data or files in Google that won\u2019t transfer over?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-6-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-6-trigger\" inert>\n        <html><body>\n<p>Unfortunately, some proprietary Google features and items won\u2019t transfer fully. Some of these include:<\/p>\n<ul>\n<li>Comments and revision history in Google Docs<\/li>\n<li>Google Forms and form responses<\/li>\n<li>Google Sites<\/li>\n<li>Third-party add-ons<\/li>\n<\/ul>\n<p>We encourage all students to review personal content stored across Google platforms on their NAU account and plan accordingly. You can <a href=\"https:\/\/in.nau.edu\/its\/help\" target=\"_blank\" rel=\"noopener\">contact us<\/a> to learn more about alternative platforms that provide feature parity, such as Qualtrics, SharePoint sites, and more.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"What will happen to the accounts I created using my NAU email address?_0\" id=\"shortcode-accordion-7-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-7-panel\">\n            What will happen to the accounts I created using my NAU email address?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-7-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-7-trigger\" inert>\n        <html><body>\n<p>Fortunately, your NAU email address won\u2019t change. You\u2019ll continue to use your uid@nau.edu address when migrations are complete.<\/p>\n<p>If you\u2019ve signed up for a third-party service with your NAU email, you will retain access. However, if the service is Google-specific, such as Chrome add-ons, you may lose access to these services, and will need to update your account email address with any third-party services before migrations are complete.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-60px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-extra-light-gray\"><div class=\"eplus-bg-color-row-content\">\n<h5>Feature transfer<\/h5>\n<hr \/>\n<p>How features in Google Workspace applications transfer over into the Microsoft 365 Suite.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-30px not-in-view\">\n<p style=\"text-align: center\"><a class=\"shortcode-button\" href=\"https:\/\/in.nau.edu\/its\/google-migration\/feature-transfer\/\" target=\"_blank\" rel=\"noopener\">Feature transfer from Google to Microsoft 365 \u203a<\/a><\/p>\n<\/div><\/div>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-90px not-in-view\">\n<h4>Resources for NAU Employees<\/h4>\n<hr \/>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-30px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-extra-light-gray\"><div class=\"eplus-bg-color-row-content\">\n<h5>How employee migrations work<\/h5>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-60px not-in-view\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-24177 size-uncropped-large\" src=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/employee-google-graphic-600x146.png\" alt=\"Employees are given the choice to opt in for a migration. Content is migrated into Microsoft 365 and their old user id email address becomes an exchange alias. Microsoft 365 then becomes NAU&apos;s primary platform. \" width=\"600\" height=\"146\" srcset=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/employee-google-graphic-600x146.png 600w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/employee-google-graphic-300x73.png 300w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/employee-google-graphic-1024x248.png 1024w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/employee-google-graphic-768x186.png 768w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/employee-google-graphic-1536x373.png 1536w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2026\/10\/employee-google-graphic-2048x497.png 2048w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-30px not-in-view\">\n<hr \/>\n<p><span style=\"color: #002454\"><strong>Employees given the choice to opt-in for migration<\/strong><\/span><\/p>\n<p>In the coming months, we&#8217;ll be reaching out to provide you with an opt-in portal to request that your Google Account data be migrated into your existing Microsoft Account.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><span style=\"color: #002454\"><strong>Content is migrated, uid@nau.edu works as an alias for Exchange<\/strong><\/span><\/p>\n<p>Whether you choose to have your content migrated or not, your uid@nau.edu email becomes an Exchange alias so you can continue to receive mail to that address.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><span style=\"color: #002454\"><strong>Microsoft 365 becomes NAU&#8217;s primary platform<\/strong><\/span><\/p>\n<p>With all users active in Microsoft 365, our teams will be working to assist with getting settled in the new platform. We&#8217;ll provide training resources and extended support hours to help ease members of our community into the change.<\/p>\n<\/div><\/div>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-30px not-in-view\">\n<h5>Frequently asked questions<\/h5>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Will my NAU Gmail and Google data be automatically migrated?_0\" id=\"shortcode-accordion-8-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-8-panel\">\n            Will my NAU Gmail and Google data be automatically migrated?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-8-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-8-trigger\" inert>\n        <html><body>\n<p>No. The automatic migrations outlined on this page apply <strong>only to student Google accounts.<\/strong><\/p>\n<p>For faculty and staff members, NAU Gmail and Google Drive data will not be automatically migrated by default. However, we\u2019ll be providing you with an opt-in tool that allows you to have your Google Data migrated into your current NAU Microsoft Exchange Account.<\/p>\n<p>We\u2019re currently developing the opt-in request portal, and we\u2019ll be reaching out once it\u2019s ready for use. Be sure to keep an eye on your inbox for more information in the coming months.<\/p>\n<p>If you choose not to opt in for a migration, your Google data will not automatically be transferred to Microsoft 365 and will eventually be deleted once all migrations are complete by the Fall of 2027. We\u2019ll be providing additional guidance in the months to come with resources on exporting your Google Data for personal archival.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"How do I collaborate with my students using Microsoft 365?_0\" id=\"shortcode-accordion-9-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-9-panel\">\n            How do I collaborate with my students using Microsoft 365?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-9-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-9-trigger\" inert>\n        <html><body>\n<p>Microsoft 365 provides an increased selection of tools and features available to instructors when collaborating with students.<\/p>\n<ul>\n<li><strong>Microsoft Teams<\/strong> for chat, announcements, channels, meetings, and sharing class resources and documents.<\/li>\n<li><strong>OneDrive<\/strong> and <strong>SharePoint<\/strong> to share files or folders with the right permissions, like view and edit access.<\/li>\n<li><strong>Coauthoring<\/strong> in Microsoft Word, Excel, and PowerPoint allows for real-time editing and feedback.<\/li>\n<li><strong>Microsoft Forms<\/strong> allows for surveys, quick forms, and simple quizzes.<\/li>\n<\/ul>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Should faculty and staff continue creating new courses, workflows, and resources in Google?_0\" id=\"shortcode-accordion-10-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-10-panel\">\n            Should faculty and staff continue creating new courses, workflows, and resources in Google?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-10-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-10-trigger\" inert>\n        <html><body>\n<p>While existing Google resources can continue to be used during this transition, faculty and staff should avoid creating new long-term dependencies in Google platforms.<\/p>\n<p>For new content and workflows that will continue beyond the migration, use Microsoft 365 or another university-supported platform. Additionally, we recommend that you begin identifying any existing Google content that will need to be migrated out of Google.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"What should I do with Google files or folders that are owned by students or other collaborators?_0\" id=\"shortcode-accordion-11-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-11-panel\">\n            What should I do with Google files or folders that are owned by students or other collaborators?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-11-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-11-trigger\" inert>\n        <html><body>\n<p>Only Google Drive files that you own are included in your individual opt-in migration. Files that are shared with you but owned by someone else will not be migrated.<\/p>\n<p>For any university content that needs to remain available after students, employees, or other collaborators leave NAU, you may need to download a copy and move it to an alternative university location, such as Microsoft Teams or SharePoint.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Can I still use Google Meet, Gemini, and other Google resources owned by external collaborators after NAU moves to Microsoft 365?_0\" id=\"shortcode-accordion-12-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-12-panel\">\n            Can I still use Google Meet, Gemini, and other Google resources owned by external collaborators after NAU moves to Microsoft 365?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-12-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-12-trigger\" inert>\n        <html><body>\n<p>Yes. Faculty, staff, and students will be able to continue using their NAU email address to access Google Meet, Gemini, and other Google files or resources shared by external collaborators, including previously shared content that remains owned outside NAU.<\/p>\n<p>It\u2019s important to note that NAU Google accounts will not be able to provide storage, so users cannot store new files or retain NAU-owned content in Google.<\/p>\n<p>Access and sharing details are still being finalized, and existing sharing permissions may need to be updated during the transition.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"What will happen to Google Shared Drives used by departments, courses, labs, or research groups?_0\" id=\"shortcode-accordion-13-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-13-panel\">\n            What will happen to Google Shared Drives used by departments, courses, labs, or research groups?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-13-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-13-trigger\" inert>\n        <html><body>\n<p>Google Shared Drives will be retired as part of this migration. Our recommendation is to plan on migrating content to an alternative university platform, such as Microsoft Teams or SharePoint.<\/p>\n<p>If you manage a Google Shared Drive, begin preparing it for migration as soon as possible. Review the stored data with other members, remove files that are no longer needed, and organize any content that needs to be retained.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Where should departments store files that need to remain available when students graduate or employees leave?_0\" id=\"shortcode-accordion-14-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-14-panel\">\n            Where should departments store files that need to remain available when students graduate or employees leave?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-14-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-14-trigger\" inert>\n        <html><body>\n<p>Our recommendation is to store any files that support an ongoing department, program, course, or research group in a university-managed shared platform so access does not depend on one person\u2019s account.<\/p>\n<p>You can review our <a id=\"menurkvr4\" class=\"fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn\" title=\"https:\/\/in.nau.edu\/its\/filesharing-storage\/\" href=\"https:\/\/in.nau.edu\/its\/filesharing-storage\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Link NAU File Sharing and Storage guide\">NAU File Sharing and Storage guide<\/a> to compare available options and select the best platform for your needs.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"What about accounts I created using my NAU Gmail address?_0\" id=\"shortcode-accordion-15-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-15-panel\">\n            What about accounts I created using my NAU Gmail address?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-15-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-15-trigger\" inert>\n        <html><body>\n<p>Fortunately, you\u2019ll retain access to your uid@nau.edu NAU email address. This means that logins to services that you signed up for using your uid@nau.edu email won\u2019t be affected by this change.<\/p>\n<p>However, if the service is Google-specific, such as Chrome add-ons, you may lose access to these services, and will need to update your account email address with any third-party services before migrations are complete.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"What will happen to my faculty or staff email?_0\" id=\"shortcode-accordion-16-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-16-panel\">\n            What will happen to my faculty or staff email?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-16-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-16-trigger\" inert>\n        <html><body>\n<p>Faculty and staff will continue to use Outlook for their NAU email. Any email sent to your First.Last@nau.edu will still deliver to Outlook.<\/p>\n<p>Your <strong>uid@nau.edu<\/strong> address is set to be migrated into Microsoft Exchange as an additional email address, so messages sent to that address will be delivered to Outlook. The change is currently planned for <strong>Summer 2027<\/strong>, and we\u2019ll provide more before the transition.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Will faculty and staff be able to keep their uid@nau.edu email address?_0\" id=\"shortcode-accordion-17-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-17-panel\">\n            Will faculty and staff be able to keep their uid@nau.edu email address?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-17-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-17-trigger\" inert>\n        <html><body>\n<p>Yes. Faculty and staff will be able to continue using their uid@nau.edu email address.<\/p>\n<p>A key part of this project includes uid@nau.edu addresses. For NAU employees, your uid@nau.edu email will no longer be associated with Google and will be migrated to Microsoft Exchange as an email alias.<\/p>\n<p>This means that any email sent to <em>either<\/em> your first.last@nau.edu address <em>or<\/em> your uid@nau.edu address will be delivered to the same Exchange mailbox.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Will Google Gemini and NotebookLM still be available?_0\" id=\"shortcode-accordion-18-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-18-panel\">\n            Will Google Gemini and NotebookLM still be available?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-18-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-18-trigger\" inert>\n        <html><body>\n<p><span data-teams=\"true\">Our current goal is to continue providing access to Gemini and GeminiNotebook, with included Enterprise Data Protections.<\/span><\/p>\n<p><a href=\"https:\/\/in.nau.edu\/ai\/ai-at-nau\/ai-tools\/\" target=\"_blank\" rel=\"noopener\">Learn more \u203a<\/a><\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"What about the Google Forms used by my department?_0\" id=\"shortcode-accordion-19-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-19-panel\">\n            What about the Google Forms used by my department?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-19-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-19-trigger\" inert>\n        <html><body>\n<p>Unfortunately, Google Forms and form responses cannot be migrated to Microsoft 365.<\/p>\n<p>Departments will need to plan on rebuilding any active forms using Microsoft Forms or Qualtrics. Our recommendation is to export any Google Form responses that you need to retain, and contact the ITS Service Desk for assistance in planning your transition to an alternative platform.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-60px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-extra-light-gray\"><div class=\"eplus-bg-color-row-content\">\n<h5>\u24d8 Information and resources for Alumni and former students<\/h5>\n<hr \/>\n<p>Most Google Accounts for Alumni and former NAU students were retired in early August 2026. Some recent graduates may still have an NAU Google account, but are set for retirement by Fall 2027. We&#8217;ve archived our resources for alumni and former students on the web for reference.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-30px not-in-view\">\n<p style=\"text-align: center\"><a class=\"shortcode-button\" href=\"https:\/\/in.nau.edu\/its\/google-migration\/alumni-former-students\/\" target=\"_blank\" rel=\"noopener\">Resources for Alumni and Former Students \u203a<\/a><\/p>\n<\/div><\/div>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-60px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-extra-light-gray\"><div class=\"eplus-bg-color-row-content\">\n<h4>Support and updates<\/h4>\n<hr \/>\n<p>For questions and concerns related to this project, you can get in touch with the Google Migration project team by emailing <a href=\"mailto:GoogleMigration@nau.edu\">GoogleMigration@nau.edu<\/a>, and we&#8217;ll respond to your query.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<hr \/>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p style=\"margin-bottom: 0px\"><span style=\"color: #003366\"><strong>General Technology Support<\/strong><\/span><\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<div class='shortcode-column-container'><!-- shortcode-column -->\n<div class=\"shortcode-column shortcode-column--count-2\">\n    \n<p><a href=\"mailto:ask-its@nau.edu\">ask-its@nau.edu<\/a><\/p>\n<p><a style=\"margin-bottom: 0px !important\" href=\"tel:9285233335\">(928) 523-3335<\/a><\/p>\n\n<\/div>\n\n<!-- shortcode-column -->\n<div class=\"shortcode-column shortcode-column--count-2\">\n    \n<p><a style=\"margin-bottom: 0px !important\" href=\"https:\/\/servicenow.nau.edu\/sp?id=create_incident&amp;sys_id=0e9c5c270fa0c30053dbeee692050e33\">Submit a ticket online \u203a<\/a><\/p>\n<p><a style=\"margin-bottom: 0px !important\" href=\"https:\/\/in.nau.edu\/its\/help\">View our hours \u203a<\/a><\/p>\n\n<\/div>\n<\/div>\n<\/div><\/div>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>2026 &#8211; 2027 Google Migration During the course of 2026 and 2027, NAU will be migrating student email and file storage from Google Workspace to Microsoft 365. For more information about why this change is occurring, you can read our news release. This webpage will be regularly updated with resources, frequently asked questions, and other [&hellip;]<\/p>\n","protected":false},"author":608,"featured_media":23123,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"ring_central_script_selection":"","footnotes":""},"class_list":["post-23179","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/23179","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/users\/608"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/comments?post=23179"}],"version-history":[{"count":69,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/23179\/revisions"}],"predecessor-version":[{"id":24260,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/23179\/revisions\/24260"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/media\/23123"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/media?parent=23179"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}