{"id":19769,"date":"2024-10-14T09:28:18","date_gmt":"2024-10-14T16:28:18","guid":{"rendered":"https:\/\/in.nau.edu\/its\/?page_id=19769"},"modified":"2026-05-04T21:29:54","modified_gmt":"2026-05-04T21:29:54","slug":"sensitivity-labels","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/its\/newsroom\/sensitivity-labels\/","title":{"rendered":"sensitivity labels"},"content":{"rendered":"
\n
News & Updates \u2022 October 17, 2024<\/h6>\n

Introducing new Microsoft sensitivity label
\noptions for NAU employees<\/h4>\n
\n\"\"<\/p>\n
\n

NAU employees can now select sensitivity labels on NAU Microsoft documents.<\/span><\/p>\n

\n

Beginning on Monday, October 21st, NAU employees can now select an optional sensitivity label on all Microsoft documents, including emails, Teams channels, Sharepoint sites, and more.<\/p>\n

\n

\"A<\/p>\n

An example of how a sensitivity label may appear to a user1<\/sup>.<\/span><\/p>\n

\n

Sensitivity labels are a feature provided by Microsoft that displays a visual indicator of the sensitivity level of data contained within a document. The purpose of implementing these sensitivity labels is to better evaluate, index, and protect university data.<\/p>\n

\n

Sensitivity labels correspond to the Data Classification and Handling policy<\/a>, which outlines the types of protections and procedures needed for each level of data. Because these labels correspond to the policy, they’re also structured in the same way, with 4 main levels of sensitivity.<\/p>\n

Additionally, we’ve created custom sub-labels for specific university needs, and we’ll be continuing to update and improve labels based on the needs of the university2<\/sup>.<\/p>\n

\n

\"A<\/p>\n

We’ve created custom sub-labels for university-specific needs.<\/span><\/p>\n

\n

You can get started using sensitivity labels3<\/sup> by following the instructions provided by Microsoft for M365 applications.<\/p>\n

\n

Get started with sensitivity labels<\/a><\/p>\n

\n\n
\n \n
\n

Full list of sensitivity label options Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n

A more detailed dive into each level with examples can be found in our ServiceNow documentation<\/a>.<\/span><\/p>\n

\n
Personal Data (non-leveled)<\/h6>\n

Utilization of the ‘Personal” label should be done when working on information that is just for you and not related to university business. This may include copies of your tax information, homework that you are submitting to a professor, or other non-work-related information.<\/p>\n

\n
Level 1 – Public Data<\/strong><\/h6>\n

Public data is designed for the release of information to the entire world. This label should only be used when the information is freely and openly available and represents no harm if released to the general population.<\/p>\n

\n
Level 2 – Internal Use<\/strong><\/h6>\n

Information that is not meant for the public or is not yet ready for release to the public and does not contain any sensitive or highly sensitive information is considered to be internal use only.<\/p>\n