{"id":14515,"date":"2023-02-22T10:24:24","date_gmt":"2023-02-22T17:24:24","guid":{"rendered":"https:\/\/in.nau.edu\/its\/?page_id=14515"},"modified":"2023-03-23T14:12:31","modified_gmt":"2023-03-23T21:12:31","slug":"data-inventory","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/its\/data-inventory\/","title":{"rendered":"NAU Data Inventory"},"content":{"rendered":"<!-- shortcode-kaltura -->\n<script src=\"https:\/\/cdnapisec.kaltura.com\/p\/1969491\/sp\/1969491100\/embedIframeJs\/uiconf_id\/50665322\/partner_id\/1969491?autoembed=true&amp;entry_id=1_etswyfpx&amp;playerId=kaltura_player_1677878503&amp;cache_st=1677878503&amp;width=1920&amp;height=480\"><\/script>\n<div class=\"eplus-bg-color-row bg-color-dark-blue\"><div class=\"eplus-bg-color-row-content\">\n<h2>What is a Data Inventory?<\/h2>\n<p>A data inventory is a record of the data assets maintained by the University.\u00a0 These inventory records contain basic information about the data type, systems or applications used to store the data, frequency of usage, and other relevant details. Other common items included are; data update frequency, software user licenses and provisioning, owner\/maintainer, data source, relevant regulations governing the data, and more.<\/p>\n<\/div><\/div>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-30px not-in-view\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-14525 \" src=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/02\/data_inventory-01-600x338.png\" alt=\"\" width=\"751\" height=\"423\" srcset=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/02\/data_inventory-01-600x338.png 600w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/02\/data_inventory-01-300x169.png 300w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/02\/data_inventory-01-1024x576.png 1024w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/02\/data_inventory-01-768x432.png 768w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/02\/data_inventory-01-1536x864.png 1536w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/02\/data_inventory-01-2048x1152.png 2048w\" sizes=\"auto, (max-width: 751px) 100vw, 751px\" \/><\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-nau-yellow\"><div class=\"eplus-bg-color-row-content\">\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<!-- shortcode-drop-down-links -->\n<div class=\"shortcode-drop-down-links shortcode-drop-down-links--center\">\n    <div class=\"drop-down-links\">\n        <button class=\"drop-down-button\">Quick Links<span class=\"screen-reader-text\">Link Selection Closed<\/span><\/button>\n        <div class=\"drop-down-content\">\n            <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/03\/NAU-University-Data-Inventory-User-Guide.pdf\">NAU Data Inventory User Guide<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/03\/Example-Form-Filled-Out.xlsx\">Example Data Inventory Form<\/a><a href=\"https:\/\/in.nau.edu\/its\/it-security-news\/\">Data Protection Video<\/a><a href=\"https:\/\/in.nau.edu\/its\/filesharing-storage\/\">File Sharing &amp; Storage<\/a><a href=\"https:\/\/in.nau.edu\/its\/data-classification\/\">Data Classification &amp; Handling Policy<\/a>\n        <\/div>\n    <\/div>\n    <script>\n        window.onclick = function (event) {\n            if (jQuery(event.target).hasClass('drop-down-button') && !jQuery(event.target).next().hasClass('show')) {\n                jQuery('.drop-down-content').removeClass('show');\n                jQuery(event.target).next().addClass('show');\n                jQuery(event.target).find('.screen-reader-text').text('Link Selection Open');\n            }\n            else {\n                jQuery('.drop-down-content').removeClass('show');\n                jQuery('.shortcode-drop-down-links .screen-reader-text').text('Link Selection Closed');\n            }\n        }\n    <\/script>\n<\/div>\n<\/div><\/div>\n<!-- shortcode-video-script -->\n<script src=\"https:\/\/cdnapisec.kaltura.com\/p\/1969491\/sp\/1969491100\/embedIframeJs\/uiconf_id\/30348621\/partner_id\/1969491?autoembed=true&amp;entry_id=1_8xua0o87&amp;playerId=kaltura_player_1644125780&amp;cache_st=1644125780&amp;width=560&amp;height=315\"><\/script>\n<!-- shortcode-block -->\n<div class=\"shortcode-block\">\n      <div class=\"block-header\">\n        <h3>Why is NAU Doing a Data Inventory?<\/h3>\n    <\/div>\n          <div class=\"block-body\">\n      <div><!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>In the event of a breach of NAU&rsquo;s systems, this information will assist in determining the extent and severity of the breach. Additionally, as data privacy is becoming more popular, the need for a data inventory is becoming more ubiquitous in regulations to have a data lifecycle.<\/p>\n<\/body><\/html>\n<\/div>\n          <\/div>\n  <\/div>\n\n<hr \/>\n<!-- shortcode-right-column -->\n<div class=\"shortcode-right-column\" >\n    <div class=\"shortcode-right-column__container\">\n<!-- shortcode-contact -->\n<div class=\"shortcode-contact\">\n    <div class=\"contact-header\">\n        <h3>Contact the Data Inventory Team<\/h3>\n    <\/div>\n    <div class=\"contact-body\">\n                <a href=\"mailto:Data.Inventory@nau.edu\" aria-label=\"Contact the Data Inventory Team: Email Address\" title=\"Email Address\">\n            <div class=\"contact-icon-container\">\n                <i class=\"fas fa-envelope\" aria-hidden=\"true\"><\/i>\n                <span class=\"sr-only\">Email:<\/span>\n            <\/div>\n            <div class=\"contact-email\">Data.Inventory&#8203;@nau.edu<\/div>\n        <\/a>\n                    <\/div>\n<\/div>\n\n\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<!-- shortcode-drop-down-links -->\n<div class=\"shortcode-drop-down-links shortcode-drop-down-links--center\">\n    <div class=\"drop-down-links\">\n        <button class=\"drop-down-button\">Quick Links<span class=\"screen-reader-text\">Link Selection Closed<\/span><\/button>\n        <div class=\"drop-down-content\">\n            <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/03\/NAU-University-Data-Inventory-User-Guide.pdf\">NAU Data Inventory User Guide<\/a><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2023\/03\/Example-Form-Filled-Out.xlsx\">Example Data Inventory Form<\/a><a href=\"https:\/\/in.nau.edu\/its\/it-security-news\/\">Data Protection Video<\/a><a href=\"https:\/\/in.nau.edu\/its\/filesharing-storage\/\">File Sharing &amp; Storage<\/a><a href=\"https:\/\/in.nau.edu\/its\/data-classification\/\">Data Classification &amp; Handling Policy<\/a>\n        <\/div>\n    <\/div>\n    <script>\n        window.onclick = function (event) {\n            if (jQuery(event.target).hasClass('drop-down-button') && !jQuery(event.target).next().hasClass('show')) {\n                jQuery('.drop-down-content').removeClass('show');\n                jQuery(event.target).next().addClass('show');\n                jQuery(event.target).find('.screen-reader-text').text('Link Selection Open');\n            }\n            else {\n                jQuery('.drop-down-content').removeClass('show');\n                jQuery('.shortcode-drop-down-links .screen-reader-text').text('Link Selection Closed');\n            }\n        }\n    <\/script>\n<\/div>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<div class=\"eplus-bg-color-row bg-color-dark-blue\"><div class=\"eplus-bg-color-row-content\">\n<h3>Know the rules<\/h3>\n<p>All NAU employees and students should read and be familiar with the\u00a0<strong><a href=\"https:\/\/nau.edu\/university-policy-library\/appropriate-use-of-information-technology-resources\/\">Appropriate Use of IT Resources<\/a><\/strong>\u00a0policy.<\/p>\n<hr role=\"separator\" class=\"hr--transparent hr--transparent-15px not-in-view\">\n<p><a href=\"https:\/\/nau.edu\/university-policy-library\/information-technology\/\"><strong>Information Technology Policy Manual<\/strong><\/a><\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":608,"featured_media":14519,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-14515","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/14515","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/users\/608"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/comments?post=14515"}],"version-history":[{"count":46,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/14515\/revisions"}],"predecessor-version":[{"id":14889,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/14515\/revisions\/14889"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/media\/14519"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/media?parent=14515"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}