{"id":1243,"date":"2018-09-17T23:47:57","date_gmt":"2018-09-17T23:47:57","guid":{"rendered":"https:\/\/in.nau.edu\/its\/psfinancials-te-populate-exp-rpt-fr-tvlauth\/"},"modified":"2021-10-25T15:22:35","modified_gmt":"2021-10-25T22:22:35","slug":"psfinancials","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/its\/psfinancials\/","title":{"rendered":"Populate an Expense Report from a Travel Authorization"},"content":{"rendered":"<h2><span id=\"ctl00_ctl00__main__main_lblHead\">Populate an Expense Report from a Travel Authorization<\/span><\/h2>\n<!-- shortcode-right-column -->\n<div class=\"shortcode-right-column\" >\n    <div class=\"shortcode-right-column__container\">\n<!-- shortcode-block -->\n<div class=\"shortcode-block\">\n      <div class=\"block-header\">\n        <h3>Contact ITS Support<\/h3>\n    <\/div>\n          <div class=\"block-body\">\n      <div><i class=\"fas fa-phone\"><\/i> <a href=\"tel:9285233335\">928-523-3335<\/a><\/p>\n<p><strong>Students:<\/strong><br \/>\n<i class=\"fas fa-envelope\"><\/i> <a href=\"mailto:ask-stc@nau.edu\">ask-stc@nau.edu<\/a><\/p>\n<p><strong>General ITS inquiries:<\/strong><br \/>\n<i class=\"fas fa-envelope\"><\/i> <a href=\"mailto:ITS@nau.edu\">ITS@nau.edu<\/a><\/p>\n<\/div>\n          <\/div>\n  <\/div>\n\n<!-- shortcode-button -->\n<div class=\"shortcode-button shortcode-button--center\">\n      <a class=\"main-button\" href=\"https:\/\/servicenow.nau.edu\/sp\" target=\"_blank\">Request ITS Support<\/a>\n  <\/div>\n\n<hr \/>\n<h4>Know the rules<\/h4>\n<p>All NAU employees and students should read and be familiar with the\u00a0<a href=\"https:\/\/nau.edu\/university-policy-library\/appropriate-use-of-information-technology-resources\/\">Appropriate Use of IT Resources<\/a>\u00a0policy.<\/p>\n<p><a href=\"https:\/\/nau.edu\/university-policy-library\/information-technology\/\">Information Technology Policy Manual<\/a><\/p>\n<hr \/>\n<h4>Related Links<\/h4>\n<ul>\n<li><a href=\"https:\/\/in.nau.edu\/comptroller\/peoplesoft-financial-training-documentation\/\">Comptroller PeopleSoft Financial Training and Documentation page<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n<hr \/>\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"Copy From a Travel Authorization_0\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>Copy From a Travel Authorization <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>Travel Expense Center&gt;Expense Report&gt;Create<\/p>\n<p><img decoding=\"async\" src=\"\/wp-content\/uploads\/sites\/162\/2018\/09\/QuickStartTrvlAuth-ek.jpg\" alt=\"01-TE-CopyFrTrvlAuth\"><\/p>\n<p><strong><em>Quick Start:<\/em><\/strong> Select from the drop down menu a Travel Authorization<\/p>\n<p><strong><em>Go<\/em><\/strong><\/p>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<div id=\"ctl00_ctl00__main__main_ContentBlock1\">\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"Populate From a Travel Authorization_0\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>Populate From a Travel Authorization <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p><img decoding=\"async\" src=\"\/wp-content\/uploads\/sites\/162\/2018\/09\/PopFrTrvlAuth-ek.jpg\" alt=\"02-TE-DateRange\"><\/p>\n<p><strong><em>Date Range:<\/em><\/strong>&nbsp; Select a date range to display approved travel authorizations from a specified period.&nbsp; (Optional).<\/p>\n<p><strong><em>Search:<\/em><\/strong>&nbsp; Select the search button.<\/p>\n<p><strong><em>Select:<\/em><\/strong>&nbsp; Click Select to select the travel authorization to use as a basis for the expense report.<\/p>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"Expense Report Entry_0\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>Expense Report Entry <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>PeopleSoft Expenses displays the Expense Report Entry page and populates the fields with data from the travel authorization that you copied from.&nbsp; Update the expense report based on the actual out of pocket expenses.<\/p>\n<p><img decoding=\"async\" src=\"\/wp-content\/uploads\/sites\/162\/2018\/09\/ExpRptEntry-ek.jpg\" alt=\"03-TE-ExpRptEntry\"><\/p>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"Apply Cash Advance_0\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>Apply Cash Advance <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>You can apply a cash advance to more than one expense report, and you can apply more than one cash advance to an expense report. When a cash advance is applied, PeopleSoft Expenses updates the cash advance balance accordingly. If the expense report is denied, the balance of the cash advance is restored and available for use on another expense report.<\/p>\n<p><img decoding=\"async\" src=\"\/wp-content\/uploads\/sites\/162\/2018\/09\/ApplyCashAdv-ek.jpg\" alt=\"04-TE-ApplyCashAdvance\"><\/p>\n<p>&nbsp;<\/p>\n<p><em><strong>Apply Cash Advance(s):<\/strong><strong>&nbsp; <\/strong>Select the Apply Cash Advance(s) hyper link<\/em><\/p>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"Apply Cash Advance Lookup_0\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>Apply Cash Advance Lookup <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p><img decoding=\"async\" src=\"\/wp-content\/uploads\/sites\/162\/2018\/09\/CashAdvLookUp-ek.jpg\" alt=\"05-TE-Cash Advance LookUp\"><\/p>\n<p><strong><em>Advance ID:<\/em><\/strong>&nbsp; Select the magnifying glass.&nbsp; A Lookup page will display<\/p>\n<p><img decoding=\"async\" src=\"\/wp-content\/uploads\/sites\/162\/2018\/09\/LookUpAdvID-ek.jpg\" alt=\"06-TE-LookUp Advanced ID\"><\/p>\n<p><strong><em>Advance ID:<\/em><\/strong>&nbsp; Select the cash advance ID that you want to apply to the expense report. You can apply more than one cash advance to an expense report.<\/p>\n<p><img decoding=\"async\" src=\"\/wp-content\/uploads\/sites\/162\/2018\/09\/ApplyCashAdvs-ek.jpg\" alt=\"07-TE-Total Applied\"><\/p>\n<p><strong><em>Total Applied:<\/em><\/strong>&nbsp; The amount of the cash advance that is applied to expense report.<\/p>\n<p><strong><em>Add Cash Advance:<\/em><\/strong>&nbsp; Click to add another line to select an additional cash advance to apply to the expense report.<\/p>\n<p><strong><em>Update Totals<\/em><\/strong>:&nbsp; If you change the cash advance applied amount, then click to update the Total Advance Applied and Total Due Employee fields.<\/p>\n<p><strong><em>Total Due Employee:<\/em><\/strong>&nbsp; Indicates the amount due to either the employee or the company after applying the total cash advance amounts.<\/p>\n<p><strong><em>&nbsp;OK<\/em><\/strong><\/p>\n<p><strong><em><img decoding=\"async\" src=\"\/wp-content\/uploads\/sites\/162\/2018\/09\/DueEmpl-ek.jpg\" alt=\"08-TE-Due Employee\"><\/em><\/strong><\/p>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<hr \/>\n<!-- shortcode-right-column -->\n<div class=\"shortcode-right-column\" >\n    <div class=\"shortcode-right-column__container\">\n<hr \/>\n<h4><strong>Wi-Fi Map in Arizona<\/strong><\/h4>\n<p><a href=\"https:\/\/www.google.com\/maps\/d\/u\/0\/viewer?ll=34.08899753072786%2C-111.3971859&amp;z=7&amp;mid=1SGruUB2pUzitjv-NroY4pFh-NR0Gm8-1\">Interactive Map<\/a> for access to free Wi-Fi hotspots throughout the state.<\/p>\n<p><a href=\"https:\/\/www.google.com\/maps\/d\/u\/0\/viewer?ll=34.08899753072786%2C-111.3971859&amp;z=7&amp;mid=1SGruUB2pUzitjv-NroY4pFh-NR0Gm8-1\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-11409 size-uncropped-small\" src=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2021\/09\/Screen-Shot-2021-09-08-at-3.23.24-PM-300x112.png\" alt=\"\" width=\"300\" height=\"112\" srcset=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2021\/09\/Screen-Shot-2021-09-08-at-3.23.24-PM-300x112.png 300w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/162\/2021\/09\/Screen-Shot-2021-09-08-at-3.23.24-PM.png 336w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/a><\/p>\n<\/div>\n<\/div>\n\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Populate an Expense Report from a Travel Authorization<\/p>\n","protected":false},"author":299,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-1243","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/1243","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/users\/299"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/comments?post=1243"}],"version-history":[{"count":8,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/1243\/revisions"}],"predecessor-version":[{"id":12193,"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/pages\/1243\/revisions\/12193"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/its\/wp-json\/wp\/v2\/media?parent=1243"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}