{"id":2550,"date":"2018-07-16T11:24:28","date_gmt":"2018-07-16T18:24:28","guid":{"rendered":"https:\/\/vendor.hub.wp.nau.edu\/human-resources\/hiring-nonresident-aliens\/"},"modified":"2025-07-24T13:08:02","modified_gmt":"2025-07-24T20:08:02","slug":"hiring-nonresident-aliens","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/human-resources\/hiring-nonresident-aliens\/","title":{"rendered":"Payroll &#8211; Hiring non-resident aliens"},"content":{"rendered":"<h1>Hiring non-resident aliens<\/h1>\n<p>Northern Arizona University verifies employment and payments for non-resident alien employees and scholarship recipients, based on the immigration laws of the United States.<\/p>\n<p>This information in no way should be construed to be the rendering of legal or immigration advice. Each reader of this publication is responsible for determining the extent to which the information presented in this publication is appropriate to his or her situation. You should consult with qualified immigration counsel in assessing your legal obligations.<\/p>\n<h3>New hire process<\/h3>\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"Social Security number_0\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>Social Security number <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>If the new employee does not have a Social Security number, they must apply for one at the Social Security Administration.<\/p>\n<p>To obtain a Social Security card, the new employee should reference specific information about how to request an SSN based on their immigration status.&nbsp; This information can be found at:&nbsp; https:\/\/nau.edu\/isss\/.&nbsp; If they have questions, they can be directed to isss@nau.edu or internationalemployee@nau.edu.<\/p>\n<p>Once they have all documents, and are ready to submit their application for an SSN, the new employee will go in-person to:<\/p>\n<p>Social Security Office<br>\n2715 W. Woodlands Blvd.<br>\nFlagstaff, AZ 86001<\/p>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"Employment eligibility verification_0\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>Employment eligibility verification <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n<p>Prior to beginning any new position at NAU, Human Resources must verify employment eligibility. The new employee needs to visit the NAU Human Resources office with the following documentation:<\/p>\n<ul>\n<li>passport<\/li>\n<li>visa stamp<\/li>\n<li><a title=\"I-94 form\" href=\"https:\/\/i94.cbp.dhs.gov\/I94\/#\/home\" target=\"_blank\" rel=\"noopener noreferrer\">I-94 form<\/a><\/li>\n<li>Social Security card or Social Security receipt<\/li>\n<li><b><i>The appropriate Work Authorization Documents listed below<\/i><\/b><\/li>\n<\/ul>\n<\/body><\/html>\n\n    <\/div>\n<\/div>\n\n<h3>Work Authorization Documents<\/h3>\n\n\n<!-- shortcode-tab -->\n<div class='shortcode-tab-container tab-count-3'>\n    <ul class='tabs'>\n                <li class=\"tab\">\n            <a class=\"shortcode-tab__trigger\" href=\"#\" data-header=\"F-1\/F-1 OPT Employees_1\">\n                <div class=\"shortcode-tab-header selected\">\n                    <h4>\n                        F-1\/F-1 OPT Employees <span class=\"screen-reader-text\">Tab Open<\/span>\n                    <\/h4>\n                <\/div>\n            <\/a>\n        <\/li>\n                <li class=\"tab\">\n            <a class=\"shortcode-tab__trigger\" href=\"#\" data-header=\"J-1 Employees_2\">\n                <div class=\"shortcode-tab-header \">\n                    <h4>\n                        J-1 Employees <span class=\"screen-reader-text\">Tab Closed<\/span>\n                    <\/h4>\n                <\/div>\n            <\/a>\n        <\/li>\n                <li class=\"tab\">\n            <a class=\"shortcode-tab__trigger\" href=\"#\" data-header=\"H-1B Employees_3\">\n                <div class=\"shortcode-tab-header \">\n                    <h4>\n                        H-1B Employees <span class=\"screen-reader-text\">Tab Closed<\/span>\n                    <\/h4>\n                <\/div>\n            <\/a>\n        <\/li>\n            <\/ul>\n        <!-- shortcode-accordion -->\n<div class=\"shortcode-accordion \" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"F-1\/F-1 OPT Employees_1\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>F-1\/F-1 OPT Employees <span class=\"screen-reader-text\">Accordion Open<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n\n<ul>\n<li>Form I-20 <strong>or <\/strong>Employment Authorization Document I-766 (EAD Card)<\/li>\n<li>passport<\/li>\n<li>visa stamp<\/li>\n<li><a title=\"I-94 form\" href=\"https:\/\/i94.cbp.dhs.gov\/I94\/#\/home\" target=\"_blank\" rel=\"noreferrer noopener\">I-94 form<\/a><\/li>\n<li>Social Security card or Social Security receipt<\/li>\n<\/ul>\n\n\n    <\/body><\/html>\n\n    <\/div>\n<\/div>\n\n        <!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"J-1 Employees_2\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>J-1 Employees <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n\n<ul>\n<li>Form DS-2019<\/li>\n<li>passport<\/li>\n<li>visa stamp<\/li>\n<li><a title=\"I-94 form\" href=\"https:\/\/i94.cbp.dhs.gov\/I94\/#\/home\" target=\"_blank\" rel=\"noreferrer noopener\">I-94 form<\/a><\/li>\n<li>Social Security card or Social Security receipt<\/li>\n<li>CIE Authorization Letter (J-1 Students Only)<\/li>\n<\/ul>\n\n\n    <\/body><\/html>\n\n    <\/div>\n<\/div>\n\n        <!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"H-1B Employees_3\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>H-1B Employees <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n\n<ul>\n<li><a title=\"I-94 form\" href=\"https:\/\/i94.cbp.dhs.gov\/I94\/#\/home\" target=\"_blank\" rel=\"noreferrer noopener\">I-94 form<\/a><\/li>\n<li>I-797 Notice of Action Form<\/li>\n<li>passport<\/li>\n<li>visa stamp<\/li>\n<li>Social Security card or Social Security receipt<\/li>\n<\/ul>\n\n\n    <\/body><\/html>\n\n    <\/div>\n<\/div>\n\n    <\/div>\n\n\n\n\n<!-- shortcode-tab -->\n<div class='shortcode-tab-container tab-count-4'>\n    <ul class='tabs'>\n                <li class=\"tab\">\n            <a class=\"shortcode-tab__trigger\" href=\"#\" data-header=\"O-1 Employees_1\">\n                <div class=\"shortcode-tab-header selected\">\n                    <h4>\n                        O-1 Employees <span class=\"screen-reader-text\">Tab Open<\/span>\n                    <\/h4>\n                <\/div>\n            <\/a>\n        <\/li>\n                <li class=\"tab\">\n            <a class=\"shortcode-tab__trigger\" href=\"#\" data-header=\"TN (Mexico\/Canada) Employees_2\">\n                <div class=\"shortcode-tab-header \">\n                    <h4>\n                        TN (Mexico\/Canada) Employees <span class=\"screen-reader-text\">Tab Closed<\/span>\n                    <\/h4>\n                <\/div>\n            <\/a>\n        <\/li>\n                <li class=\"tab\">\n            <a class=\"shortcode-tab__trigger\" href=\"#\" data-header=\"Fullbright Employees_3\">\n                <div class=\"shortcode-tab-header \">\n                    <h4>\n                        Fullbright Employees <span class=\"screen-reader-text\">Tab Closed<\/span>\n                    <\/h4>\n                <\/div>\n            <\/a>\n        <\/li>\n                <li class=\"tab\">\n            <a class=\"shortcode-tab__trigger\" href=\"#\" data-header=\"EAD Card_4\">\n                <div class=\"shortcode-tab-header \">\n                    <h4>\n                        EAD Card <span class=\"screen-reader-text\">Tab Closed<\/span>\n                    <\/h4>\n                <\/div>\n            <\/a>\n        <\/li>\n            <\/ul>\n        <!-- shortcode-accordion -->\n<div class=\"shortcode-accordion \" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"O-1 Employees_1\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>O-1 Employees <span class=\"screen-reader-text\">Accordion Open<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n\n<ul>\n<li>I-797 Notice of Action Form<\/li>\n<li>passport<\/li>\n<li>visa stamp<\/li>\n<li><a title=\"I-94 form\" href=\"https:\/\/i94.cbp.dhs.gov\/I94\/#\/home\" target=\"_blank\" rel=\"noreferrer noopener\">I-94 form<\/a><\/li>\n<li>Social Security card or Social Security receipt<\/li>\n<li>CIE Authorization Letter (J-1 Students Only)<\/li>\n<\/ul>\n\n\n    <\/body><\/html>\n\n    <\/div>\n<\/div>\n\n        <!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"TN (Mexico\/Canada) Employees_2\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>TN (Mexico\/Canada) Employees <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n\n<ul>\n<li>Stamp in Passport<\/li>\n<li>passport<\/li>\n<li>visa stamp<\/li>\n<li><a title=\"I-94 form\" href=\"https:\/\/i94.cbp.dhs.gov\/I94\/#\/home\" target=\"_blank\" rel=\"noreferrer noopener\">I-94 form<\/a><\/li>\n<li>Social Security card or Social Security receipt<\/li>\n<li>CIE Authorization Letter (J-1 Students Only)<\/li>\n<\/ul>\n\n\n    <\/body><\/html>\n\n    <\/div>\n<\/div>\n\n        <!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"Fullbright Employees_3\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>Fullbright Employees <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n\n<ul>\n<li>Letter\/Work Authorization<\/li>\n<li>passport<\/li>\n<li>visa stamp<\/li>\n<li><a title=\"I-94 form\" href=\"https:\/\/i94.cbp.dhs.gov\/I94\/#\/home\" target=\"_blank\" rel=\"noreferrer noopener\">I-94 form<\/a><\/li>\n<li>Social Security card or Social Security receipt<\/li>\n<li>CIE Authorization Letter (J-1 Students Only)<\/li>\n<\/ul>\n\n\n    <\/body><\/html>\n\n    <\/div>\n<\/div>\n\n        <!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <a class=\"shortcode-accordion__trigger\" data-header=\"EAD Card_4\" href=\"#\">\n      <div class=\"shortcode-accordion__header\">\n          <h4>EAD Card <span class=\"screen-reader-text\">Accordion Closed<\/span><\/h4>\n          <span class=\"shortcode-accordion__header__arrow\"><\/span>\n      <\/div>\n    <\/a>\n    <div class=\"shortcode-accordion__body\">\n        <!DOCTYPE html PUBLIC \"-\/\/W3C\/\/DTD HTML 4.0 Transitional\/\/EN\" \"http:\/\/www.w3.org\/TR\/REC-html40\/loose.dtd\">\n<html><body>\n\n<ul>\n<li>EAD Card&nbsp;<em><strong>*NOT related to F-1 OPT<\/strong><\/em><\/li>\n<li>passport<\/li>\n<li>visa stamp<\/li>\n<li><a title=\"I-94 form\" href=\"https:\/\/i94.cbp.dhs.gov\/I94\/#\/home\" target=\"_blank\" rel=\"noreferrer noopener\">I-94 form<\/a><\/li>\n<li>Social Security card or Social Security receipt<\/li>\n<li>CIE Authorization Letter (J-1 Students Only)<\/li>\n<\/ul>\n\n\n    <\/body><\/html>\n\n    <\/div>\n<\/div>\n\n    <\/div>\n\n<h3>Contacts<\/h3>\n<p><a href=\"https:\/\/nau.edu\/cie\/\">Center for International Education<\/a><br \/>\nPO Box 5598<br \/>\nFlagstaff, AZ 86011-5598<br \/>\nPhone: 928-523-2409<br \/>\nFax: 928-523-0515<\/p>\n<p><a title=\"United States Immigration and Naturalization Service\" href=\"https:\/\/www.uscis.gov\/portal\/site\/uscis\" target=\"_blank\" rel=\"noopener noreferrer\">United States Immigration and Naturalization Service<\/a><br \/>\n2035 N. Central Ave.<br \/>\nPhoenix, AZ 85004<br \/>\nPhone: 602-379-3122<\/p>\n<p><a title=\"United States Social Security Administration\" href=\"https:\/\/www.ssa.gov\/\" target=\"_blank\" rel=\"noopener noreferrer\">United States Social Security Administration<\/a><br \/>\n1257 Woodlands Blvd<br \/>\nFlagstaff, AZ 86001<br \/>\nPhone: 800-772-1213<\/p>\n<!-- shortcode-right-column -->\n<div class=\"shortcode-right-column\" >\n    <div class=\"shortcode-right-column__container\">\n<!-- shortcode-block -->\n<div class=\"shortcode-block\">\n      <div class=\"block-header\">\n        <h3>Non-Resident Alien Tax Information<\/h3>\n    <\/div>\n          <div class=\"block-body\">\n      <div>\n<p><a title=\"IRS Information\" href=\"https:\/\/www.irs.gov\/Individuals\/International-Taxpayers\/Taxation-of-Nonresident-Aliens\" target=\"_blank\" rel=\"noopener noreferrer\">IRS Information<\/a><\/p>\n<p><a title=\"GLACIER\" href=\"https:\/\/tds.sprintax.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Sprintax TDS<\/a><\/div>\n          <\/div>\n  <\/div>\n\n<!-- shortcode-block -->\n<div class=\"shortcode-block\">\n      <div class=\"block-header\">\n        <h3>Payroll Resources<\/h3>\n    <\/div>\n          <div class=\"block-body\">\n      <div>\n<ul>\n<li><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/244\/2025\/05\/FY-25-26-Payroll-Schedule.pdf\" target=\"_blank\" rel=\"noopener\">Payroll Schedule<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/5\/2019\/02\/Employee-Timesheet-Reporting-during-Snow-Closure.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Holiday Schedule<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/human-resources\/direct-deposit\/\">Direct Deposit<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/human-resources\/new-employees\/\" target=\"_blank\" rel=\"noopener noreferrer\">New Employee Resources<\/a><\/li>\n<\/ul>\n<\/div>\n          <\/div>\n  <\/div>\n\n<p style=\"text-align: center\"><a class=\"shortcode-button\" href=\"https:\/\/in.nau.edu\/human-resources\/contact-us\/\" target=\"_blank\" rel=\"noopener noreferrer\">Your Payroll Team<\/a><\/p>\n<p style=\"text-align: center\"><a class=\"shortcode-button\" href=\"https:\/\/servicenow.nau.edu\/hr\" target=\"_blank\" rel=\"noopener noreferrer\">Employee Service Center<\/a><\/p>\n<\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Hiring non-resident aliens Northern Arizona University verifies employment and payments for non-resident alien employees and scholarship recipients, based on the immigration laws of the United States. This information in no way should be construed to be the rendering of legal or immigration advice. Each reader of this publication is responsible for determining the extent to [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":3866,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-2550","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages\/2550","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/comments?post=2550"}],"version-history":[{"count":0,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages\/2550\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/media\/3866"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/media?parent=2550"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}