The New Hire Packet (also known as Hire Xpress) is a two-part process that collects the necessary employment identity, work authorization, and other information needed to set up new employees in the NAU system. New hire packets are completed in the NAU Employment Center<\/a>.<\/p>\n If the employee is going to be working from a remote location or online outside the State of Arizona, within the United States, please ensure they are listed as a Remote\/Out of State employee on the Onboarding case request to the HR Employee Lifecycle team.<\/p>\n Must be completed no later than first day of employment\n\n<\/div>\n\n\n Must be completed no later than 3 business days after first day of employment\n\n<\/div>\n\n\n Review the necessary personal info needed\n\n<\/div>\n<\/div>\n A New Hire Packet will be needed if an employee is brand new to the University as an employee or if they have not been employed within the last 6 months. The Form I-9 will be need to be recompleted as well.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n We recommend that the employee completes the New Hire Packet as soon as they receive it, then complete their Form I-9 on their first day working. The employee should not start working if they have not completed the online portion of the New Hire Packet, but they have three business days after their start date to complete the Form I-9.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n When submitting the Onboarding case, ensure you answer “Yes” to the out of state question and that that the Out of State Approval Form<\/a> has been fully completed and approved before submitting the case.<\/p>\n The HR Employee Lifecycle team will provide resources for out of state hires needing to complete a new hire packet.<\/p>\n Learn more: Virtual I-9 service<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n You can assist the employee with setting up a free email through ‘Yahoo’, ‘Gmail’, or other internet providers.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n All documents must be original and unexpired to complete a Form I-9 requirement. However, employees may be asked to provide scans or images of their documents if they use the Virtual I-9 service<\/a>. They will still need to show the original and unexpired documents for the in-person meeting.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n Most employees will have access to NAU systems once their Hire ePAR has been approved, which normally occurs after the New Hire Packet has been completed.<\/p>\n Learn more: New Employee System Access<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n The HR Employee Lifecycle team will advise you if a new hire packet is needed after they receive the onboarding ticket.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n Notify your HR Employee Lifecycle team member through the Onboarding case and the appropriate steps will be taken to cancel the New Hire Packet.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n New Employees Resources<\/a><\/p>\n Virtual I-9 Resources and FAQs<\/a><\/p>\n Employee Service Center<\/a><\/p>\n<\/h4>\n\n
How it works Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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\nForm I-9 Section 1 Instructions<\/a><\/h3>\n
Form I-9 Section 2 Instructions<\/a><\/h3>\n
Hire Xpress Personal Information<\/a><\/h3>\n
\nNew Hire Packet FAQs<\/h3>\n\n
When is a New Hire Packet needed? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
When does the New Hire Packet and Form I-9 need to be completed? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
What if our employee is out of state? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
What if our employee does not have an email account? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
Can my employee present copies of the employment identity and authorization documents to complete their Form I-9? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
After the New Hire Packet and Form I-9 is completed, does the employee automatically receive access to the system? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
How will I know if the employee has worked in the past six months? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
What if my employee never comes into work? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
Payroll Resources<\/h3>\n <\/div>\n
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HR Quick Links<\/strong><\/h3>\n<\/div>\n