{"id":2259,"date":"2018-07-16T11:20:39","date_gmt":"2018-07-16T18:20:39","guid":{"rendered":"https:\/\/vendor.hub.wp.nau.edu\/human-resources\/w-2-1095c-information\/"},"modified":"2026-09-18T23:28:19","modified_gmt":"2026-09-18T23:28:19","slug":"w-2-1095c-information","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/human-resources\/payroll\/tax-information\/w-2-1095c-information\/","title":{"rendered":"Payroll &#8211; W-2 and 1095c information"},"content":{"rendered":"<h2>W-2 &amp; 1095c information<\/h2>\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Your W-2_0\" id=\"shortcode-accordion-1-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-1-panel\">\n            Your W-2\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-1-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-1-trigger\" inert>\n        <html><body>\n<p><a title=\"How to understand your W-2\" href=\"\/wp-content\/uploads\/sites\/5\/2018\/07\/W-2-Information-ek.doc\" target=\"_blank\" rel=\"noopener noreferrer\">How to understand your W-2<\/a><\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Form 1095c_0\" id=\"shortcode-accordion-2-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-2-panel\">\n            Form 1095c\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-2-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-2-trigger\" inert>\n        <html><body>\n<p>Form 1095c is a form providing information regarding Employer-Provided Health Insurance Offer and Coverage of Insurance. \u00a0It is filed and furnished to any employee of an Applicable Large Employer (ALE) who is considered a full-time employee based on the Affordable Care Act definitions. \u00a0This form may be a required document needed when you file your Federal tax return for this year.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Delivery options_0\" id=\"shortcode-accordion-3-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-3-panel\">\n            Delivery options\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-3-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-3-trigger\" inert>\n        <html><body>\n<p>Northern Arizona University uses an outside vendor to distribute your tax forms. You can choose whether to receive your W-2 and 1095c\u2019s electronically or through regular mail.<\/p>\n<p>If you elect the mail option these forms will be mailed separately so you may not receive them at the same time.<\/p>\n<p>If you do not elect electronic delivery of your tax forms by the reprint deadline of the 2nd week in February and need a reprint of your forms, the initial reprint will be free and any additional reprints thereafter will be a $12.00 reprint\/delivery charge through the end of the current calendar year.<\/p>\n<p>For prior year tax forms there is an $18.00 reprint\/download fee.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Why choose an electronic delivery?_0\" id=\"shortcode-accordion-4-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-4-panel\">\n            Why choose an electronic delivery?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-4-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-4-trigger\" inert>\n        <html><body>\n<p>Electronic Forms:<\/p>\n<ul>\n<li>will be available online sooner than mailed copies<\/li>\n<li>can be printed as many times as needed once received electronically<\/li>\n<li>can be downloaded to your personal computer for access anytime<\/li>\n<li>will be available on the vendor\u2019s website through October 15<\/li>\n<li>W-2\u2019s can be uploaded into some tax preparation software (Turbo Tax, Jackson Hewitt, H&amp;R Block)<\/li>\n<li>remove the risk of sending your social security number on a paper copy in the mail\u2014a common source of identity theft<\/li>\n<\/ul>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"What if I don\u2019t want to receive my forms electronically?_0\" id=\"shortcode-accordion-5-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-5-panel\">\n            What if I don\u2019t want to receive my forms electronically?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-5-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-5-trigger\" inert>\n        <html><body>\n<p>If you do not want electronic delivery of your forms, you do not need to do anything. You will be mailed a hard copy of each form by the end of January, as required by the Internal Revenue Service (IRS). \u00a0If you do not elect electronic delivery of your W-2 and need a reprint, you will be able to request your first reprint free of charge. Additional reprints after the first request will be assessed a fee of $12.<\/p>\n<p>To ensure delivery of your tax forms, keep your <em><u>mailing<\/u><\/em> address current in \u00a0<a href=\"https:\/\/hr.peoplesoft.nau.edu\" target=\"_blank\" rel=\"noopener\"><strong>LOUIE \u2013 HR<\/strong><\/a>.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"When do I have to decide how to receive my forms electronically?_0\" id=\"shortcode-accordion-6-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-6-panel\">\n            When do I have to decide how to receive my forms electronically?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-6-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-6-trigger\" inert>\n        <html><body>\n<p>You have until the first week in January to elect to receive your forms electronically.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"What about data security?_0\" id=\"shortcode-accordion-7-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-7-panel\">\n            What about data security?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-7-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-7-trigger\" inert>\n        <html><body>\n<p>The security of your data was the highest priority in selecting a vendor and was reviewed by the Information Technology Services (ITS) Director of Security. \u00a0A validation process is run when you create your account to ensure the personal information provided to make the electronic election is accurate.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"If I sign up to receive my forms electronically, how will the information come to me?_0\" id=\"shortcode-accordion-8-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-8-panel\">\n            If I sign up to receive my forms electronically, how will the information come to me?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-8-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-8-trigger\" inert>\n        <html><body>\n<p>In January, you will receive an e-mail notification that your forms are available online. For security reasons, your forms will not be emailed directly to you. You can print them from the site or download them to your computer. You will not receive a paper copy in the mail.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<h3>How do I sign up to receive my forms electronically?<\/h3>\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"For current NAU employees_0\" id=\"shortcode-accordion-9-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-9-panel\">\n            For current NAU employees\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-9-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-9-trigger\" inert>\n        <html><body>\n<p>You can sign up for electronic delivery through \u00a0<a href=\"https:\/\/hr.peoplesoft.nau.edu\" target=\"_blank\" rel=\"noopener\"><strong>LOUIE \u2013 HR<\/strong><\/a>. Using the Mozilla Firefox or Google Chrome internet browsers, follow the steps below:<\/p>\n<ul>\n<li>From \u00a0<a href=\"https:\/\/hr.peoplesoft.nau.edu\" target=\"_blank\" rel=\"noopener\"><strong>LOUIE \u2013 HR<\/strong><\/a>, go to Main Menu &gt; Self Service &gt; Payroll and Compensation &gt; Tax Forms W-2\/1095c\n<ul>\n<li>Click My Tax Forms and you will be redirected to the secured Equifax tax form portal.<\/li>\n<\/ul>\n<\/li>\n<li>Additional instructions on how to sign up for electronic delivery of your tax forms can be found <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/5\/2020\/12\/New-Tax-Forms-Fulfillment-Vendor-for-W2.pdf\">here<\/a>.<\/li>\n<\/ul>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"For past NAU employees without access to \u00a0LOUIE \u2013 HR_0\" id=\"shortcode-accordion-10-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-10-panel\">\n            For past NAU employees without access to \u00a0LOUIE \u2013 HR\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-10-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-10-trigger\" inert>\n        <html><body>\n<p>You may sign up for electronic delivery by accessing the <a href=\"https:\/\/www.mytaxform.com\/\">mytaxform.com<\/a> site and creating an account.\u00a0 Please review <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/5\/2020\/12\/accessible_Communication-to-inactive-employees.pdf\">the attached information<\/a> for step by step directions.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Will I need to sign up for electronic delivery every year?_0\" id=\"shortcode-accordion-11-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-11-panel\">\n            Will I need to sign up for electronic delivery every year?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-11-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-11-trigger\" inert>\n        <html><body>\n<p>Any employee who has previously signed up for electronic delivery prior to 2020 will need to sign up again through Equifax. Once you have signed up for electronic delivery through Equifax, your delivery preferences will be carried into following years.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"What should I do if I am having issues signing up for electronic delivery?_0\" id=\"shortcode-accordion-12-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-12-panel\">\n            What should I do if I am having issues signing up for electronic delivery?\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-12-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-12-trigger\" inert>\n        <html><body>\n<p>NAU Human Resources has created an additional <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/5\/2021\/01\/Equifax-W-2-FAQ.pdf\">FAQ<\/a> that includes answers for common issues employees have had trying to sign up for electronic delivery through the Equifax portal. If you question is not answered in this FAQ, please feel free to contact Human Resources directly for further assistance.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<!-- shortcode-accordion -->\n<div class=\"shortcode-accordion shortcode-accordion--closed\" style=\"position: relative;\" >\n        <h4 class=\"shortcode-accordion__header\">\n        <button type=\"button\" class=\"shortcode-accordion__trigger\" data-header=\"Important information regarding 2019 and prior W-2 access_0\" id=\"shortcode-accordion-13-trigger\" aria-expanded=\"false\" aria-controls=\"shortcode-accordion-13-panel\">\n            Important information regarding 2019 and prior W-2 access\n            <span class=\"shortcode-accordion__header__arrow\" aria-hidden=\"true\"><\/span>\n        <\/button>\n    <\/h4>\n    <div class=\"shortcode-accordion__body\" id=\"shortcode-accordion-13-panel\" role=\"region\" aria-labelledby=\"shortcode-accordion-13-trigger\" inert>\n        <html><body>\n<p>As of 2020, NAU is no longer using Paperless Employee to distribute W-2s to employees. Because of this change, employees will no longer be able to access their W-2s from 2019 and prior through in Employee Self-Service through\u00a0 <a href=\"https:\/\/hr.peoplesoft.nau.edu\" target=\"_blank\" rel=\"noopener\"><strong>LOUIE \u2013 HR<\/strong><\/a>. However, an employee can request a copy of these W-2s from HR directly by contacting our front desk at (928) 523-2223 or at HR.PayrollServices@nau.edu.<\/p>\n<\/body><\/html>\n    <\/div>\n<\/div>\n\n<p>Sign up for electronic delivery of your tax forms and have unlimited access between January and October. This is a safe and secure way to have your tax forms whenever you need them.<\/p>\n<!-- shortcode-right-column -->\n<div class=\"shortcode-right-column\" >\n    <div class=\"shortcode-right-column__container\">\n<!-- shortcode-block -->\n<div class=\"shortcode-block\">\n      <div class=\"block-header\">\n        <h3>Non-Resident Alien Tax Information<\/h3>\n    <\/div>\n          <div class=\"block-body\">\n      <div><div>\n<p><a title=\"IRS Information\" href=\"https:\/\/www.irs.gov\/Individuals\/International-Taxpayers\/Taxation-of-Nonresident-Aliens\" target=\"_blank\" rel=\"noopener noreferrer\">IRS Information<\/a><\/p>\n<p><a title=\"GLACIER\" href=\"https:\/\/tds.sprintax.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Sprintax TDS<\/a><\/p><\/div><\/div>\n          <\/div>\n  <\/div>\n\n<!-- shortcode-block -->\n<div class=\"shortcode-block\">\n      <div class=\"block-header\">\n        <h3>Payroll Resources<\/h3>\n    <\/div>\n          <div class=\"block-body\">\n      <div><ul>\n<li><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/244\/2026\/09\/Payroll-Schedule.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Payroll Schedule<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/5\/2019\/02\/Employee-Timesheet-Reporting-during-Snow-Closure.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Holiday Schedule<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/human-resources\/direct-deposit\/\">Direct Deposit<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/human-resources\/new-employees\/\" target=\"_blank\" rel=\"noopener noreferrer\">New Employee Resources<\/a><\/li>\n<\/ul><\/div>\n          <\/div>\n  <\/div>\n\n<p style=\"text-align: center\"><a class=\"shortcode-button\" href=\"https:\/\/in.nau.edu\/human-resources\/contact-us\/\" target=\"_blank\" rel=\"noopener noreferrer\">Your Payroll Team<\/a><\/p>\n<p style=\"text-align: center\"><a class=\"shortcode-button\" href=\"https:\/\/servicenow.nau.edu\/hr\" target=\"_blank\" rel=\"noopener noreferrer\">Employee Service Center<\/a><\/p>\n<\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>W-2 &amp; 1095c information How do I sign up to receive my forms electronically? Sign up for electronic delivery of your tax forms and have unlimited access between January and October. This is a safe and secure way to have your tax forms whenever you need them.<\/p>\n","protected":false},"author":1,"featured_media":4810,"parent":2255,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"ring_central_script_selection":"","footnotes":""},"class_list":["post-2259","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages\/2259","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/comments?post=2259"}],"version-history":[{"count":2,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages\/2259\/revisions"}],"predecessor-version":[{"id":24775,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages\/2259\/revisions\/24775"}],"up":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages\/2255"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/media\/4810"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/media?parent=2259"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}