{"id":16079,"date":"2022-05-13T11:06:08","date_gmt":"2022-05-13T18:06:08","guid":{"rendered":"https:\/\/in.nau.edu\/human-resources\/?page_id=16079"},"modified":"2025-10-08T18:46:42","modified_gmt":"2025-10-08T18:46:42","slug":"onboarding-info-international-be","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/human-resources\/onboarding-info-international-be\/","title":{"rendered":"Employment – Onboarding Info-International BE"},"content":{"rendered":"

Welcome to Northern Arizona University!<\/h1>\n

For International Regular Benefit Eligible Employees<\/h5>\n
<\/a>
\nCongratulations on your new position with NAU!\u00a0 Below you will find the appropriate steps you need to take to ensure a smooth onboarding process.\u00a0 You can utilize our Onboarding Guide<\/a> to assist with all necessary steps.<\/p>\n
Please be sure to read all of the information below.<\/strong><\/p>\n

<\/a><\/h2>\n\n
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Contact Information<\/h3>\n
928-523-2223<\/a><\/p>\n
NAUHRContact@nau.edu<\/a><\/p>\n<\/div><\/div>\n
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Electronic Fingerprint Process<\/a><\/p>\n
Virtual I-9 Process<\/a><\/p>\n
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Office Hours<\/h3>\n
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Monday through Thursday 8:00 AM to 5:00 PM<\/li>\n
Closed on all NAU Holidays<\/a><\/li>\n<\/ul>\n
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First Steps Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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\n I have an SSN Tab Open<\/span>\n <\/h4>\n <\/div>\n <\/a>\n <\/li>\n
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\n I do not have an SSN Tab Closed<\/span>\n <\/h4>\n <\/div>\n <\/a>\n <\/li>\n <\/ul>\n \n
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I have an SSN Accordion Open<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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Due Date: 3 business days after start date<\/strong><\/p>\n
Please note that a delay in your paycheck may occur if this step is not completed.<\/strong><\/p>\n
As an international employee beginning employment with NAU, you should check in with the NAU Center for International Education – International Student & Scholar Services<\/a> (ISSS) to confirm that you have arrived in Flagstaff and are ready to begin employment.<\/p>\n
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Original copies of sponsorship documents can be picked up from International Student & Scholar Services by appointment (if you were sponsored through NAU for an H1B or O1 visa).\n
\n
Center for International Education – International Student & Scholar Services (ISSS)
\nBuilding #2 on NAU’s North Campus
\n523 Knoles Drive, Flagstaff, AZ 86011<\/li>\n<\/ul>\n<\/li>\n
If you have approved employment authorization from an organization outside of NAU, please check in with ISSS by scheduling an appointment or during drop-in hours<\/a> so that we can update your NAU records accordingly.<\/li>\n
You will need to provide a copies of your immigration paperwork (listed below) to NAU Human Resources anytime during our normal hours:\n
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Work Authorization Documents: I-797, I-20, DS-2019, EAD card, etc.<\/li>\n
Passport<\/li>\n
Visa<\/li>\n
I-94<\/li>\n
Social Security Card<\/li>\n<\/ul>\n
NAU Human Resources
\nCentennial Building, #91
\n411 S. Beaver Street, Flagstaff, AZ
\n928-523-2223
\nMonday – Friday, 8 a.m. to 5 p.m.<\/p>\n
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While in the Human Resources office, a Sprintax Calculus account will be set up for you to determine your taxable status while working in the U.S.<\/li>\n
You will also receive an email with the subject line “Welcome to Northern Arizona University” with instructions on how to complete your online hire packet (see “Online New Hire Packet” below).<\/li>\n<\/ul>\n
Check your junk\/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.<\/p>\n<\/li><\/ul>\n\n <\/body><\/html>\n\n <\/div>\n<\/div>\n\n \n
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I do not have an SSN Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n\n
Due Date: 3 business days after start date<\/strong><\/p>\n
Please note that a delay in your paycheck may occur if this step is not completed.<\/strong><\/p>\n
As an international employee beginning employment with NAU, you should check in with the NAU Center for International Education – International Student & Scholar Services<\/a> (ISSS) to confirm that you have arrived in Flagstaff and are ready to begin employment.<\/p>\n
\n
Original copies of sponsorship documents can be picked up from International Student & Scholar Services by appointment (if you were sponsored through NAU for an H1B or O1 visa).\n
\n
Center for International Education – International Student & Scholar Services (ISSS)
\nBuilding #2 on NAU’s North Campus
\n523 Knoles Drive, Flagstaff, AZ 86011<\/li>\n<\/ul>\n<\/li>\n
If you have approved employment authorization from an organization outside of NAU, please check in with ISSS by scheduling an appointment or during drop-in hours<\/a> so that we can update your NAU records accordingly.<\/li>\n<\/ul>\n
If you do<\/strong> not<\/strong><\/span> already have a Social Security Number (SSN), you will need to apply for a SSN at the Social Security Administration. CIE and ISSS can assist with the SSN application process.<\/p>\n
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Where is the Social Security Administration?<\/strong>
\nFlagstaff – US Social Security Administration
\n2715 S. Woodlands Village Blvd, Flagstaff, AZ 86001<\/li>\n
What should I take with me?<\/strong>\n\n
Completed Application for a Social Security Card (SS-5)<\/li>\n
Passport & Visa<\/li>\n
Form I-94<\/li>\n
Original Employment Authorization Document (EAD, I797, etc.)<\/li>\n<\/ul>\n<\/li>\n
Once you have applied for a Social Security Number (SSN)<\/strong>, you will need to go to NAU’s Human Resources office to provide specific documents (listed below):\n\n
Work Authorization Documents: I-797, I-20, DS-2019, EAD card, etc.<\/li>\n
Passport<\/li>\n
Visa<\/li>\n
I-94<\/li>\n
Social Security Card or Social Security Card Receipt<\/li>\n<\/ul>\n
NAU Human Resources
\nCentennial Building, #91
\n411 S. Beaver Street, Flagstaff, AZ
\n928-523-2223
\nMonday – Friday, 8 a.m. to 5 p.m.<\/p>\n<\/li>\n
While in the Human Resources office, a Sprintax Calculus account will be set up for you to determine your taxable status while working in the U.S.<\/li>\n
Additionally, you will need to complete a paper hire packet while in the Human Resources office (see “Paper New Hire Packet” below).<\/li>\n<\/ul>\n\n\n <\/body><\/html>\n\n <\/div>\n<\/div>\n\n <\/div>\n\n
Back to Top<\/a><\/p>\n<\/li><\/ul><\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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<\/a><\/h2>\n
Correspondence to Expect & Action Items<\/h2>\n\n
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Online New Hire Packet (If you have an SSN) Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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Due Date: Start Date<\/strong><\/p>\n
If you have a U.S. SSN, you will complete an online hire packet through Equifax on or prior to your first day of work.<\/p>\n
Please note that you cannot begin working for NAU if this step is not completed.<\/strong><\/p>\n
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Look for an email with the subject line “Welcome to Northern Arizona University”.<\/li>\n
This email contains a link with instructions on how to start your online hire packet.<\/li>\n
The initial login information remains active for 72 hours. If you have not logged in and reset your password within the 72-hour window, please reach out to the NAU HR Office at 928-523-2223 to have your PIN reset and a new email sent.<\/li>\n<\/ul>\n
Check your junk\/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Paper New Hire Packet (If you do not have an SSN) Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
If you do not have a U.S. SSN, you will need to complete a paper new hire packet while at the NAU Human Resources office on or prior to your first day of work.<\/p>\n
Due Date: Start Date<\/strong><\/p>\n
Please note that you cannot begin working for NAU if this step is not completed.<\/strong><\/p>\n
\n
\n
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As part of the process of bringing your immigration paperwork to the Human Resources office (passport, work authorization documents, etc.), you will also complete a paper new hire packet.<\/li>\n
The paper hire packet will take approximately 30 to 45 minutes to complete.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Background Check Invitation Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
Due Date: As soon as invitation is received<\/strong><\/p>\n
Background checks may take time to process, which can affect your anticipated start date. Completing your invitation promptly increases the likelihood of a smooth onboarding process.<\/strong><\/p>\n
\n
Look for an email with the subject line “Action Required from NAU – Background Screening Instructions”. The email will come from noreply@us.fadv.co.<\/li>\n
This invitation must<\/strong> be completed within 3 days<\/strong>.<\/li>\n
Please note that you will need to enter in your current local address as well as any previous addresses you have had in the past 7 years (including international addresses).<\/strong><\/li>\n
AU requires a minimum of a criminal conviction investigation and an employment investigation for all regular full-time and safety and security sensitive (SSS) positions. It is imperative<\/strong> that you complete the background check invitation as soon as possible<\/strong>.<\/li>\n<\/ul>\n
Check your junk\/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Safety\/Security Sensitive Position Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
Due Date: Appointment must be scheduled within 1 week of start date<\/strong><\/p>\n
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Refer to your offer letter to determine if your position is Safety\/Security Sensitive.<\/strong><\/li>\n
If your position is Safety\/Security Sensitive, you will need to be fingerprinted in addition to the above mentioned background check.<\/li>\n
You are encouraged to bring your I-9 documents with you at the time of your fingerprinting session, so you can be served in a timely manner.<\/li>\n
Learn more on our Electronic Fingerprinting Website<\/a>.<\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
<\/p>\n
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Other Helpful Information for New Employees<\/h2>\n
This list of helpful information has been created to assist employees who are new to Northern Arizona University.\u00a0 Included are key items and references that may be needed during the initial period of employment.<\/p>\n
<\/a><\/h3>\n\n
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Getting Started on your First Day Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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<\/a><\/h3>\n\n
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Obtain your user ID and password\n
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This provides you access to your email, online services, online training, etc.<\/li>\n
One you have your employee ID# (which you can get from your department), you can contact the ITS Solution Center at 928-523-3335 to obtain your user ID and password.<\/li>\n
You can also submit a service ticket through ServiceNow<\/a>.<\/li>\n<\/ul>\n<\/li>\n
Obtain your vehicle permit to park on campus\n
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Visit Parking Services<\/a> online to register your vehicle and get a parking permit.<\/li>\n
You can be issued a one-time new employee temporary parking permit for your first two weeks.<\/li>\n<\/ul>\n<\/li>\n
Review your employee benefits<\/a> packet information.\n
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You will receive a benefit enrollment packet to your NAU email address containing comprehensive benefit plan information.<\/li>\n
Please check your email for this packet.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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Parking Information Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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<\/a><\/h3>\n\n
For Flagstaff Mountain Campus Employees:<\/strong><\/p>\n
New employees may obtain a two-week temporary permit at no fee to ensure they are permitted to park on their first day of work. Email ask.parking@nau.edu<\/a> and include your offer letter, start date, license plate, state, make, model, and color.<\/p>\n
Note: the permit is virtual<\/strong>, based on the license plate, and therefore required to park with the license plate facing the drive aisle<\/strong> in employee lots only.<\/p>\n
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Visit University Transit Services<\/a> for more information.<\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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Required Training Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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<\/a><\/h3>\n\n
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NEW (New Employee Welcome) Orientation<\/a> – attendance is required within 30 days of your start date. Learn how to register through the New Employee Welcome training page<\/a>.<\/li>\n
Complete the following required training within 30 days<\/strong> of your start date utilizing a “learning path” through our partner Udemy.<\/li>\n
Upon completion of all of the required training, submit the Acknowledgement of Completion form so your training record can be updated and your New Employee Fundamentals Badge can be issued. (It may take up to 14 days for issuance).<\/em><\/li>\n*
Please use this link to access your required training learning path: https:\/\/nau.udemy.com\/learning-paths\/865688\/<\/a><\/li>\n
The Learning Paths Include:\n
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Departmental Orientation videos (Subjects may vary per learning path)<\/li>\n
Preventing Harassment & Discrimination: Clery Act and Title IX and Accommodating People with Disabilities Training<\/li>\n
Information Security Awareness<\/li>\n
CERT: Conduct, Ethics, Reporting and Transparency Disclosure<\/li>\n
Loss Prevention Training<\/li>\n
(Mandatory for some) FERPA Online Training<\/li>\n
Optional: Diversity, Diversity and Bias Prevention Training<\/li>\n
Other relevant resources and information, as needed.<\/li>\n<\/ul>\n<\/li>\n
Upon completion of all of the required training, submit the Acknowledgement of Completion form so your training record can be updated.<\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
\n \n
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Orientation Programs Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n
<\/a><\/h3>\n\n
At NAU, we offer a few orientation programs<\/a> for new employees. Information on the orientations listed below, including dates and registration instructions, can be found on our website<\/a>:<\/p>\n
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NEW (New Employee Welcome) Orientation<\/a> – attendance is required within 30 days of your start date.\n
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Visit the New to NAU Benefits page<\/a><\/li>\n<\/ul>\n<\/li>\n
New Faculty Orientation<\/a><\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Authorized Driver Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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<\/a><\/h3>\n\n
Pursuant to the Motor Vehicle Use for University Business<\/i><\/a> policy, in order to be authorized to drive on University business, employees, or authorized volunteers who wish to become Authorized Drivers must follow the steps below. Driving on University business includes driving that is a regular part of your job, driving between campuses, and driving between locations on NAU’s mountain campus.<\/p>\n
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Complete the Driver’s Authorization Certificate Request<\/a> form.<\/li>\n
Complete the online defensive driving<\/a> course.<\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n
<\/a><\/h4>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Helpful Resources to New Employees Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
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Faculty and Staff temporary housing resources<\/a><\/li>\n
Community Housing Assistance Program<\/a><\/li>\n
eCERT Program Tools\/Resources<\/a><\/li>\n
New Employee Resources<\/a><\/li>\n<\/ul>\n
<\/a><\/h3>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
\n \n
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Explore NAU Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
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Campus Maps<\/a><\/li>\n
NAU News<\/a><\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"
Welcome to Northern Arizona University! For International Regular Benefit Eligible Employees Congratulations on your new position with NAU!\u00a0 Below you will find the appropriate steps you need to take to ensure a smooth onboarding process.\u00a0 You can utilize our Onboarding Guide to assist with all necessary steps. Please be sure to read all of the […]<\/p>\n","protected":false},"author":19,"featured_media":3800,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-16079","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages\/16079","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/comments?post=16079"}],"version-history":[{"count":0,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages\/16079\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/media\/3800"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/media?parent=16079"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}