{"id":16050,"date":"2022-05-13T11:07:09","date_gmt":"2022-05-13T18:07:09","guid":{"rendered":"https:\/\/in.nau.edu\/human-resources\/?page_id=16050"},"modified":"2025-10-08T18:27:48","modified_gmt":"2025-10-08T18:27:48","slug":"onboarding-info-be","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/human-resources\/onboarding-info-be\/","title":{"rendered":"Employment – Onboarding Info-BE"},"content":{"rendered":"

Welcome to Northern Arizona University!<\/h1>\n

For Regular Benefit Eligible Employees<\/h5>\n
<\/a>
\nCongratulations on your new position with NAU!\u00a0 Below you will find the appropriate steps you need to take to ensure a smooth onboarding process.\u00a0 You can utilize our\u00a0 Onboarding Guide<\/a> to\u00a0 assist with all necessary steps.<\/p>\n
Please be sure to read all of the information below.\u00a0<\/strong><\/p>\n

<\/a><\/h2>\n\n
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Contact Information<\/h3>\n
928-523-2223<\/a><\/p>\n
NAUHRContact@nau.edu<\/a><\/p>\n<\/div><\/div>\n
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Electronic Fingerprint Process<\/a><\/p>\n
Virtual I-9 Process<\/a><\/p>\n
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Office Hours<\/h3>\n
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Monday through Friday 8:00 AM to 5:00 PM<\/li>\n
Closed on all NAU Holidays<\/a><\/li>\n<\/ul>\n
\n<\/div>\n<\/div>\n\n
Correspondence to Expect & Action Items<\/h2>\n\n
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New Hire Packet from Equifax Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
Due Date: Start Date<\/strong><\/p>\n
Please note that you cannot begin working for NAU if this step is not completed.<\/strong><\/p>\n
\n
Look for an email with the subject line “Welcome to Northern Arizona University”.<\/li>\n
This email contains a link with instructions on how to start your online hire packet.<\/li>\n
The initial login information remains active for 72 hours. If you have not logged in and reset your password within the 72-hour window, please reach out to the NAU HR Office at 928-523-2223 to have your PIN reset and a new email sent.<\/li>\n<\/ul>\n
Check your junk\/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Background Check Invitation Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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Due Date: As soon as invitation is received<\/strong><\/p>\n
Background checks may take time to process, which can affect your anticipated start date. Completing your invitation promptly increases the likelihood of a smooth onboarding process.<\/strong><\/p>\n
\n
Look for an email with the subject line “Action Required from NAU – Background Screening Instructions”. The email will come from noreply@us.fadv.co.<\/li>\n
This invitation must<\/strong> be completed within 3 days<\/strong>.<\/li>\n
NAU requires a minimum of a criminal conviction investigation and an employment investigation for all regular full-time and safety and security sensitive (SSS) positions. It is imperative<\/strong> that you complete the background check invitation as soon as possible<\/strong>.<\/li>\n<\/ul>\n
Check your junk\/spam inbox if invitation is not received within 24 hours, then reach out to your HR onboarding contact.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Employment Eligibility Verification & I-9 Documents Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
Due Date: 3 business days after start date<\/strong><\/p>\n
Please note your paycheck may be delayed if this deadline is missed.<\/strong><\/p>\n
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After completing the new hire packet online, you will need to complete your Form I-9 (Employment Eligibility Verification) within 3 business days of your start date<\/strong>.<\/li>\n
You must present original, unexpired documents at your I-9 appointment. Choose from one of the acceptable documents listed on our website<\/a>.<\/li>\n
You may complete your I-9 appointment at one of our convenient locations:\n
\n
Book an in-person appointment at the Flagstaff HR Office<\/a>.
\nCentennial Building, #91
\n411 S. Beaver Street, Flagstaff, AZ
\n928-523-2223<\/li>\n
Book a virtual appointment after reviewing the Virtual I-9 website<\/a>(note: limited hours, services offered by appointment only).<\/li>\n<\/ul>\n<\/li>\n
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Virtual I-9 FAQs<\/a><\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Safety\/Security Sensitive Position Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
Due Date: Appointment must be scheduled within 1 week of start date<\/strong><\/p>\n
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Refer to your offer letter to determine if your position is Safety\/Security Sensitive.<\/strong><\/li>\n
If your position is Safety\/Security Sensitive, you will need to be fingerprinted in addition to the above mentioned background check.<\/li>\n
You are encouraged to bring your I-9 documents with you at the time of your fingerprinting session, so you can be served in a timely manner.<\/li>\n
Learn more on our Electronic Fingerprinting Website<\/a>.<\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Other Helpful Information for New Employees<\/h2>\n
This list of helpful information has been created to assist employees who are new to Northern Arizona University.\u00a0 Included are key items and references that may be needed during the initial period of employment.<\/p>\n\n
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Getting Started on your First Day Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n
<\/a><\/h3>\n\n
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Obtain your user ID and password\n
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This provides you access to your email, online services, online training, etc.<\/li>\n
One you have your employee ID# (which you can get from your department), you can contact the ITS Solution Center at 928-523-3335 to obtain your user ID and password.<\/li>\n
You can also submit a service ticket through ServiceNow<\/a>.<\/li>\n<\/ul>\n<\/li>\n
Obtain your vehicle permit to park on campus\n
\n
Visit Parking Services<\/a> online to register your vehicle and get a parking permit.<\/li>\n
You can be issued a one-time new employee temporary parking permit for your first two weeks.<\/li>\n<\/ul>\n<\/li>\n
Review your employee benefits<\/a> packet information.\n
\n
You will receive a benefit enrollment packet to your NAU email address containing comprehensive benefit plan information.<\/li>\n
Please check your email for this packet.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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Parking Information Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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<\/a><\/h3>\n\n
For Flagstaff Mountain Campus Employees:<\/strong><\/p>\n
New employees may obtain a two-week temporary permit at no fee to ensure they are permitted to park on their first day of work. Email ask.parking@nau.edu<\/a> and include your offer letter, start date, license plate, state, make, model, and color.<\/p>\n
Note: the permit is virtual<\/strong>, based on the license plate, and therefore required to park with the license plate facing the drive aisle<\/strong> in employee lots only.<\/p>\n
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Visit University Transit Services<\/a> for more information.<\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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Required Training Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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<\/a><\/h3>\n\n
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NEW (New Employee Welcome) Orientation<\/a> – attendance is required within 30 days of your start date. Learn how to register through the New Employee Welcome training page<\/a>.<\/li>\n
Complete the following required training within 30 days<\/strong> of your start date utilizing a “learning path” through our partner Udemy.<\/li>\n
Please use this link to access your required training learning path: https:\/\/nau.udemy.com\/learning-paths\/865688\/<\/a><\/li>\n
The Learning Paths Include:\n
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Departmental Orientation videos (Subjects may vary per learning path)<\/li>\n
Preventing Harassment & Discrimination: Clery Act and Title IX and Accommodating People with Disabilities Training<\/li>\n
Information Security Awareness<\/li>\n
CERT: Conduct, Ethics, Reporting and Transparency Disclosure<\/li>\n
Loss Prevention Training<\/li>\n
(Mandatory for some) FERPA Online Training<\/li>\n
Optional: Diversity, Diversity and Bias Prevention Training<\/li>\n
Other relevant resources and information, as needed.<\/li>\n<\/ul>\n<\/li>\n
Upon completion of all of the required training, submit the Acknowledgement of Completion form so your training record can be updated.<\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Orientation Programs Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n
<\/a><\/h3>\n\n
At NAU, we offer a few orientation programs<\/a> for new employees. Information on the orientations listed below, including dates and registration instructions, can be found on our website<\/a>:<\/p>\n
\n
NEW (New Employee Welcome) Orientation<\/a> – attendance is required within 30 days of your start date.\n
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Visit the New to NAU Benefits page<\/a><\/li>\n<\/ul>\n<\/li>\n
New Faculty Orientation<\/a><\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Authorized Driver Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n
<\/a><\/h3>\n\n
Pursuant to the Motor Vehicle Use for University Business<\/i><\/a> policy, in order to be authorized to drive on University business, employees, or authorized volunteers who wish to become Authorized Drivers must follow the steps below. Driving on University business includes driving that is a regular part of your job, driving between campuses, and driving between locations on NAU’s mountain campus.<\/p>\n
\n
Complete the Driver’s Authorization Certificate Request<\/a> form.<\/li>\n
Complete the online defensive driving<\/a> course.<\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n
<\/a><\/h3>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Helpful Resources to New Employees Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n
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Faculty and Staff temporary housing resources<\/a><\/li>\n
Community Housing Assistance Program<\/a><\/li>\n
eCERT Program Tools\/Resources<\/a><\/li>\n
New Employee Resources<\/a><\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
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Explore NAU Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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<\/a><\/h3>\n\n
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Campus Maps<\/a><\/li>\n
NAU News<\/a><\/li>\n<\/ul>\n
Back to Top<\/a><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"
Welcome to Northern Arizona University! For Regular Benefit Eligible Employees Congratulations on your new position with NAU!\u00a0 Below you will find the appropriate steps you need to take to ensure a smooth onboarding process.\u00a0 You can utilize our\u00a0Onboarding Guide to\u00a0 assist with all necessary steps. Please be sure to read all of the information below.\u00a0 […]<\/p>\n","protected":false},"author":19,"featured_media":3800,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-16050","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages\/16050","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/comments?post=16050"}],"version-history":[{"count":0,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/pages\/16050\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/media\/3800"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/human-resources\/wp-json\/wp\/v2\/media?parent=16050"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}