Frequently Asked Questions (FAQ)
About Pay and Benefits When University Employment Ends
What happens to my benefits if my employment ends? Accordion Closed
Your active employee benefits continue through the end of the pay period containing your last day on payroll.
My regular benefit eligible position is ending but I am continuing work as a part-time temp/part-time faculty. Will my benefits continue in my temporary role? Accordion Closed
Your active employee benefits continue through the end of the pay period containing your last day worked. The only benefits that may continue are medical and retirement.
You may qualify for medical coverage through the ACA 29 hour-work rule due to time worked in your previous position. If eligible, you will receive an email with further information and an enrollment form.
If you are an ASRS member and you are not retiring you will continue ASRS on your temporary position until the end of the fiscal year.
- If you are an Optional Retirement Plan (ORP) member your contributions will not continue.
Although my employment at the university is ending, my spouse will continue to be a regular benefit eligible employee at the university. Can I move onto spouse’s health care coverage? Accordion Closed
Yes, your spouse can submit a Qualified Life Event (QLE) within 31 days of your last day of coverage to add you onto their benefits. More information about QLEs can be found here.
Can I continue my health care coverage? Accordion Closed
You can elect to continue your health care coverage (medical, dental and vision) through COBRA. If you opt to enroll in COBRA the coverage effective date is the first day of the pay period following when your active benefits ended. More information about COBRA can be found here.
I recently left the university can I still use Campus Health Services? Accordion Closed
Many NAU employees, spouses and adult dependents frequently utilize Campus Health Services (CHS) for healthcare services and resources. COVID-19 has caused many financial hardships across the NAU campus including reductions in staffing. Historically, once an employee leaves the university, their ability to utilize CHS services ends at the time of separation. This lack of access to primary care, in addition to the loss of employment, causes an additional layer of stress on ex-employees and their dependents. It may take some time to become established with other providers in the Flagstaff region, which can delay or hinder care.
To ease this transition, for those employees whose employment ended on or after March 1, 2020, Campus Health has made the decision to allow former employees, and their adult dependents, to utilize CHS services and healthcare until August 31, 2020. Employees whose employment has ended and are new to CHS may also access services. This includes primary care, psychiatric care, behavioral health care, immediate care, immunizations, physical therapy, nutrition, and lab services.
How to contact Campus Health Services:
Can I continue my life insurance? Accordion Closed
You may continue your basic and any supplemental employee life insurance through your provider by converting or porting your coverage to another vendor within 31 days of the last day of coverage. You can find a vendor contact list here.
- Dependent life cannot be ported or converted.
What happens to my short-term or long-term disability coverage? Accordion Closed
You do not have the option of continuing your short-term disability or long-term disability coverage. If you are currently receiving disability benefits, they will continue while approved by the provider. Contact your disability provider if you have questions about your benefit. You can find a vendor contact list here.
What happens to my retirement account when I leave NAU? Accordion Closed
If you participate in a primary or supplemental retirement plan and are leaving the university but not retiring, you may be eligible to:
- request a refund or distributions of your employee contributions, vested employer contributions if any, and interest earned on these amounts;
- roll over your retirement funds to an IRA or other qualified retirement plan; or,
- leave your contributions on deposit for a future benefit.
Contact your retirement plan or investment manager to review your options or to request a refund or distribution. You can find the vendor contact list here.
Important: you cannot request and refund or distribution unless you are not employed in any position with the university including a part-time temporary position.
I am leaving NAU and participate in a healthcare flexible spending account (FSA). When is the last day I can submit FSA claims? Accordion Closed
FSA claims can be submitted through your last day of benefits coverage. If you have not utilized your full annual pledge and want access to the remainder of those funds you can enroll in FSA Cobra directly with ASI, NAU’s FSA vendor. You can find a vendor contact list here.
I am leaving NAU. How long will I have access to LOUIE or my NAU email account? Accordion Closed
Faculty typically are allowed to keep their email account for 6 months after their separation date. Staff typically can keep the email account for two weeks.
My employment is ending. Can I apply for unemployment? Accordion Closed
Employees may apply for unemployment any time they believe they may be eligible. However, NAU does not determine eligibility for receiving unemployment or the amount awarded. This is determined by the Arizona Department of Economic Security and that’s where employees would apply.
Employees who feel their work has been eliminated due to COVID 19 may be eligible for additional unemployment benefits under the CARES act, which is coverage provided during the COVID 19 pandemic.
Career services, advising and resources Accordion Closed
NAU Career Development is available to you to assist with career advising, resume review, interviewing skills and other career support. For more information or to schedule an appointment and please contact:
FAQs Specific to Faculty Contract Periods
I am leaving NAU and am paid over my academic year contract period. When is my last pay check? Accordion Closed
Pay over contract faculty not returning will receive their final pay check for one week, May 4th – May 8th on Friday, May 22nd.
I am a faculty member who is on a full fiscal year contract and will not be returning for FY21…. Accordion Closed
I am a faculty member who is on a full fiscal year contract and will not be returning for FY21. When is my final paycheck and what happens to my accrued vacation?
Fiscal year faculty not returning will be paid through June 30th. The final paycheck will be on July 17th for 2 days and will include any accrued vacation up to the maximum payout amount (one year’s worth of accrual at your current accrual rate).
I am leaving NAU and I am paid over 12 months. When is my last paycheck? Accordion Closed
How do I get paid out the remainder of my contract?
Your last paycheck will be the pay period in which we receive the termination ePAR and the balance of the contract will be paid at that time.
I am leaving NAU and pre-paid for my benefits. When do I get that money back? Accordion Closed
Any pre-collect premiums will be refunded to you in the pay period following your term date.
I am on a one-year limited faculty appointment that is ending but I am being considered for another position at NAU… Accordion Closed
I am on a one-year limited faculty appointment that is ending but I am being considered for another position at NAU. What happens to my benefits?
Contact the HR Benefits team at NAUHRBenefits@nau.edu to discuss your unique situation.
What if I submit my resignation after the end of my contract period but prior to the beginning of the next academic year? Accordion Closed
Your eligibility for benefits during your off-contract period is based on your employment in your regular benefit eligible position for the next academic year. If you resign your regular benefit eligible employment after the end of the academic year but prior to the beginning of your new contract for the next academic year your eligibility for benefits will end and all remaining “pre-payments” will be refunded to you.