CERT supervisor responsibilities
What is a supervisor, chair, or other manager responsible for in the CERT program?
Becoming knowledgeable about the CERT program Accordion Closed
Review the resources provided, tutorial, quiz, website, examples, FAQ’s, etc.
Completing your own eCERT disclosure form Accordion Closed
Disclose your own potential conflicts for your employment situation in accordance with the requirements.
Keeping employees in compliance with eCERT disclosures Accordion Closed
Remind your employees to keep their eCERTs current. eCERT disclosures are required to be completed or updated by all employees within 30 days of their hire date, on an annual basis, or within 15 days of when their circumstances change, which can include but not limited to NAU relationships, outside employment or sponsored projects that affect the accuracy of their previous disclosures. Employees who are not current will receive the biweekly email reminders, and if the employees are not responsive within a few weeks of the notice, you should conduct a follow-up.
Understanding conflict management plans for all your employees Accordion Closed
If you are new to supervising, review all your employees’ eCERT forms to familiarize yourself with their situations and ensure you agree with plans approved by your predecessor.
Participating in discussions with their employees who reveal a real or potential conflict of interest Accordion Closed
Assist employees in finding answers to their questions about how to comply. Discussion should include what to avoid, how to modify situations to avoid conflicts of interest, or whether another type of remedy is warranted.
Contacting a key resource office Accordion Closed
Reach out to Key contacts for assistance with how to handle a situation disclosed by the employee if you are uncertain.
Documenting the discussion and agreement of a conflict management plan Accordion Closed
The documentation should include a date of discussion, names of parties to the discussion, how the conflict of interest (or potential of) will be managed, eliminated, or avoided. Share a copy with the employee and retain a copy in the employee’s departmental file.
Following up or monitoring situations as appropriate Accordion Closed
Bring issues of concern to another manager in your management reporting chain OR contact the appropriate key resource office for assistance.
Reporting any concerns Accordion Closed
Report anything you are not comfortable with until you are satisfied that the situation has been handled correctly.
Visit CERT supervisor review instructions for a step-by-step walkthrough of reviewing disclosures in the eCERT application. If you are a leader who supervises employees who supervise others, visit CERT second-level manager review instructions for details about additional processes you are required to support.