CERT supervisor responsibilities

Review the resources provided, tutorial, quiz, website, examples, FAQ’s, etc.

Disclose your own potential conflicts for your employment situation in accordance with the requirements.

Remind your employees to keep their eCERTs current. eCERT disclosures are required to be completed or updated by all employees within 30 days of their hire date, on an annual basis, or within 15 days of when their circumstances change, which can include but not limited to NAU relationships, outside employment or sponsored projects that affect the accuracy of their previous disclosures. Employees who are not current will receive the biweekly email reminders, and if the employees are not responsive within a few weeks of the notice, you should conduct a follow-up.

If you are new to supervising, review all your employees’ eCERT forms to familiarize yourself with their situations and ensure you agree with plans approved by your predecessor.

Assist employees in finding answers to their questions about how to comply. Discussion should include what to avoid, how to modify situations to avoid conflicts of interest, or whether another type of remedy is warranted.

Reach out to Key contacts for assistance with how to handle a situation disclosed by the employee if you are uncertain.

The documentation should include a date of discussion, names of parties to the discussion, how the conflict of interest (or potential of) will be managed, eliminated, or avoided. Share a copy with the employee and retain a copy in the employee’s departmental file.

Bring issues of concern to another manager in your management reporting chain OR contact the appropriate key resource office for assistance.

Report anything you are not comfortable with until you are satisfied that the situation has been handled correctly.