FERPA (The Family Education Rights and Privacy Act), sets forth requirements regarding the privacy of student records and affords students certain rights with respect to their education records. FERPA applies to those institutions that receive funding from the Department of Education and guarantees students three primary rights:\u00a0 to inspect and review their education records; to seek to amend education records; and to exercise some control over the disclosure of information from those education records.<\/p>\n
Education records are those records which are directly related to a student and maintained by Northern Arizona University or by a person or authorized agent acting for Northern Arizona University, which include any information or data recorded in any medium, including, but not limited to handwriting, print, tapes, film, microfilm, and microfiche.<\/p>\n
How does FERPA affect me as a faculty or staff member?<\/strong><\/p>\n If the student has not restricted access to \u201cdirectory\u201d (or public) information, you may release the following:<\/p>\n Departments may not release non-directory or personally identifiable information about a student to a third party (parents included) without a FERPA release on the student’s account. Parents of undergraduate students may also access student information through The Lumberjack Family Hub<\/a>. For technical assistance, please contact support@campusesp.com<\/a>.<\/p>\n You may determine if there is a FERPA release on file through Salesforce by:<\/p>\n You may determine if there is a FERPA release on file through PeopleSoft by:<\/p>\n Do Not Release Without the Student’s Written Authorization (*Can be found in The Lumberjack Family Hub):<\/p>\n The public posting of grades either by the student’s name, student ID number, or social security number without the student’s written permission is a violation of FERPA. This includes the posting of grades to a class\/institutional website and applies to any public posting of grades in hallways and in departmental offices for all students including those taking distance education courses. This includes leaving graded materials in hallways!<\/p>\n If an instructor wants to post grades, then a system needs to be put in place that ensures FERPA requirements are met. The instructor may also obtain the student’s written permission or use code words or randomly assigned numbers that only the instructor and individual student know.<\/p>\n Notification of grades via e-mail is in violation of FERPA!<\/strong> There is no guarantee of confidentiality on the Internet. The institution would be held responsible if an unauthorized third party gained access, in any manner, to a student’s education record through any electronic transmission method.<\/p>\n The student has a right to inspect and review any departmental or college records you maintain on him\/her except for ‘sole possession records’. A sole possession record is a record you never share with anyone else and that is maintained solely by you. Sole possession records are not subject to FERPA.<\/p>\n FERPA considers Teaching Assistants to be an extension of the faculty member. Faculty members may even share their sole-possession records with their TAs. However, if other faculty and department members can inspect those notes, they are no longer sole possession and become education records. Students have the right to inspect and review those records.<\/p>\n\n
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