{"id":183,"date":"2018-03-06T19:03:12","date_gmt":"2018-03-06T19:03:12","guid":{"rendered":"https:\/\/in.nau.edu\/comptroller\/?page_id=183"},"modified":"2026-03-11T16:40:33","modified_gmt":"2026-03-11T16:40:33","slug":"traveler-tips","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/comptroller\/traveler-tips\/","title":{"rendered":"Traveler tips"},"content":{"rendered":"<h1>Traveler Tips<\/h1>\n<ul>\n<li>All expenses, except Meals and Incidental Expenses (M&amp;IE) for NAU employees and students, must have original receipts.<\/li>\n<li>Use a NAU PCard for all business travel related expenses, whenever possible but never for your personal meals.<\/li>\n<li>A valid receipt will have:\n<ul>\n<li>The date(s) of the purchase<\/li>\n<li>The name of the vendor<\/li>\n<li>An itemized list of what was purchased<\/li>\n<li>The amount of the purchase<\/li>\n<li>Proof of payment\n<ul>\n<li>A credit card slip by itself is not a valid receipt.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Airline tickets should be purchased in advance to take advantage of fare discounts.<\/li>\n<li>Lodging receipts must be itemized and show a zero balance. If a receipt does not show a zero balance, a credit card receipt must be provided.<\/li>\n<li>A mileage log should be kept that specifies the complete physical address, city, and state; with date and times of departure and arrival, and beginning and ending odometer readings for each stop. General terms such as &#8220;Phoenix&#8221; or &#8220;Tuscon and Vicinity&#8221; will not be accepted.<\/li>\n<li>Business-related calls should be noted as such on the hotel receipt. Personal phone calls are not reimbursable.<\/li>\n<li>Tips for food and room service are part of &#8220;meals and incidentals&#8221;, and are not reimbursable as a separate expense.<\/li>\n<li>If a meal is included at a conference, meeting, or by your lodging, you may not claim that meal.<\/li>\n<li>Get taxi and ride share receipts!<\/li>\n<li>If you combined personal travel\/time with your business trip, you may be reimbursed the business leg fare, plus applicable taxes. Any expenses on personal time are not reimbursable.<\/li>\n<li>Car rental must be justified and authorized in advance.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Traveler Tips All expenses, except Meals and Incidental Expenses (M&amp;IE) for NAU employees and students, must have original receipts. Use a NAU PCard for all business travel related expenses, whenever possible but never for your personal meals. A valid receipt will have: The date(s) of the purchase The name of the vendor An itemized list [&hellip;]<\/p>\n","protected":false},"author":104,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-183","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/comptroller\/wp-json\/wp\/v2\/pages\/183","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/comptroller\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/comptroller\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/comptroller\/wp-json\/wp\/v2\/users\/104"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/comptroller\/wp-json\/wp\/v2\/comments?post=183"}],"version-history":[{"count":8,"href":"https:\/\/in.nau.edu\/comptroller\/wp-json\/wp\/v2\/pages\/183\/revisions"}],"predecessor-version":[{"id":3253,"href":"https:\/\/in.nau.edu\/comptroller\/wp-json\/wp\/v2\/pages\/183\/revisions\/3253"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/comptroller\/wp-json\/wp\/v2\/media?parent=183"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}