{"id":61,"date":"2017-12-07T20:23:53","date_gmt":"2017-12-07T20:23:53","guid":{"rendered":"https:\/\/in.nau.edu\/budget\/?page_id=61"},"modified":"2026-02-12T20:10:07","modified_gmt":"2026-02-12T20:10:07","slug":"position-management","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/budget\/position-management\/","title":{"rendered":"Position Management"},"content":{"rendered":"<h1>Position Management<\/h1>\n<p>The Budget Office is responsible for managing positions that tie into the funding for that job. The position will be located in an organizational unit (division, department, etc.) and report to another full-time benefit eligible position. That position may also have other positions that report to it. A position has a certain work location, an organizational cost center to charge pay costs, and may define a specific budgeted amount for salary. A position does not represent a specific person but rather the work which needs to be performed. Please visit our <a href=\"https:\/\/in.nau.edu\/budget\/position-management-faq\/\" target=\"_blank\" rel=\"noopener noreferrer\">FAQ&#8217;s<\/a> page.<\/p>\n<p><a href=\"https:\/\/mediaspace.nau.edu\/media\/Position+Management+Basics\/1_3wc1j1l6\/344432422\" target=\"_blank\" rel=\"noopener\"><strong>Position Management Basics Recorded Training<\/strong><\/a><\/p>\n<h2>What we can help you with<\/h2>\n<p>Position Management provides a wide range of services. From setting up new positions, making changes to existing positions, and department reorganizations. In many cases the budget office works in conjunction with HR.<\/p>\n<div class='shortcode-column-container'><!-- shortcode-column -->\n<div class=\"shortcode-column shortcode-column--count-2\">\n    \n<!-- shortcode-image-callout -->\n<span class=\"shortcode-image-callout shortcode-image-callout--left\">\n        <span class=\"shortcode-image-callout__outer-container\">\n        <span class=\"shortcode-image-callout__container\">\n            <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-landscape-image wp-image-875\" src=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/1225_homecoming_carnival_20181026-464x348.jpeg\" alt=\"\" width=\"464\" height=\"348\" srcset=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/1225_homecoming_carnival_20181026-464x348.jpeg 464w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/1225_homecoming_carnival_20181026-1280x960.jpeg 1280w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/1225_homecoming_carnival_20181026-800x600.jpeg 800w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/1225_homecoming_carnival_20181026-232x174.jpeg 232w\" sizes=\"auto, (max-width: 464px) 100vw, 464px\" \/>\n                        <span class=\"shortcode-image-callout__header-container\">\n                <span><a href=\"https:\/\/in.nau.edu\/budget\/?page_id=862&amp;preview=true\">Position Requests<\/a><\/span>\n            <\/span>\n                    <\/span>\n                <span class=\"shortcode-image-callout__text-container\">\n            <span class=\"shortcode-image-callout__text-container__text\">\n\n\nFor information about when and how to request new positions please visit the Position Request page.\n\n<\/span>\n        <\/span>\n            <\/span>\n    <\/span>\n\n<!-- shortcode-image-callout -->\n<span class=\"shortcode-image-callout shortcode-image-callout--left\">\n        <span class=\"shortcode-image-callout__outer-container\">\n        <span class=\"shortcode-image-callout__container\">\n            <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-landscape-image wp-image-867\" src=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/8273_homecoming_parade_10152016_1-464x348.jpg\" alt=\"\" width=\"464\" height=\"348\" srcset=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/8273_homecoming_parade_10152016_1-464x348.jpg 464w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/8273_homecoming_parade_10152016_1-800x600.jpg 800w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/8273_homecoming_parade_10152016_1-232x174.jpg 232w\" sizes=\"auto, (max-width: 464px) 100vw, 464px\" \/>\n                        <span class=\"shortcode-image-callout__header-container\">\n                <span><a href=\"https:\/\/in.nau.edu\/budget\/?page_id=941&amp;preview=true\">Funding Changes<\/a><\/span>\n            <\/span>\n                    <\/span>\n                <span class=\"shortcode-image-callout__text-container\">\n            <span class=\"shortcode-image-callout__text-container__text\">\n\n\nExisting positions funding can be updated using the Position Management Funding form. The funding form will be used for all types of positions (filled or vacant) instructions can be found for initiators and for an approver.\n\n<\/span>\n        <\/span>\n            <\/span>\n    <\/span>\n\n<p>\n<\/div>\n<!-- shortcode-column -->\n<div class=\"shortcode-column shortcode-column--count-2\">\n    <\/p>\n<!-- shortcode-image-callout -->\n<span class=\"shortcode-image-callout shortcode-image-callout--left\">\n        <span class=\"shortcode-image-callout__outer-container\">\n        <span class=\"shortcode-image-callout__container\">\n            <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-landscape-image wp-image-876\" src=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/Carnival20171026__58A3390-464x348.jpeg\" alt=\"\" width=\"464\" height=\"348\" srcset=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/Carnival20171026__58A3390-464x348.jpeg 464w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/Carnival20171026__58A3390-1280x960.jpeg 1280w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/Carnival20171026__58A3390-800x600.jpeg 800w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/Carnival20171026__58A3390-232x174.jpeg 232w\" sizes=\"auto, (max-width: 464px) 100vw, 464px\" \/>\n                        <span class=\"shortcode-image-callout__header-container\">\n                <span><a href=\"https:\/\/in.nau.edu\/budget\/?page_id=891&amp;preview=true\">Department Moves<\/a><\/span>\n            <\/span>\n                    <\/span>\n                <span class=\"shortcode-image-callout__text-container\">\n            <span class=\"shortcode-image-callout__text-container__text\">\n\n\nDepartment moves can be done for single employees as well as entire departments. See the Department Moves page for additional information.\n\n<\/span>\n        <\/span>\n            <\/span>\n    <\/span>\n\n<!-- shortcode-image-callout -->\n<span class=\"shortcode-image-callout shortcode-image-callout--left\">\n        <span class=\"shortcode-image-callout__outer-container\">\n        <span class=\"shortcode-image-callout__container\">\n            <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-landscape-image wp-image-877\" src=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/homecoming-parade-10152016_29760317703_o-464x348.jpeg\" alt=\"\" width=\"464\" height=\"348\" srcset=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/homecoming-parade-10152016_29760317703_o-464x348.jpeg 464w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/homecoming-parade-10152016_29760317703_o-800x600.jpeg 800w, https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/homecoming-parade-10152016_29760317703_o-232x174.jpeg 232w\" sizes=\"auto, (max-width: 464px) 100vw, 464px\" \/>\n                        <span class=\"shortcode-image-callout__header-container\">\n                <span><a href=\"https:\/\/in.nau.edu\/human-resources\/epar\/\" target=\"_blank\" rel=\"noopener noreferrer\">ePars<\/a> and <a href=\"https:\/\/in.nau.edu\/human-resources\/\" target=\"_blank\" rel=\"noopener\">Job Postings<\/a><\/span>\n            <\/span>\n                    <\/span>\n                <span class=\"shortcode-image-callout__text-container\">\n            <span class=\"shortcode-image-callout__text-container__text\">\n\n\nFor information on NAU&rsquo;s electronic Personnel Action Request form (ePAR) and PageUp postings please visit the HR page. Use the Position Query to find your position number or request a position if one is not available.\n\n<\/span>\n        <\/span>\n            <\/span>\n    <\/span>\n\n<p>\n<\/div>\n<\/div><\/p>\n<hr \/>\n<h2>Other Forms and Services<\/h2>\n<ul>\n<li><strong>Funding Report ePAR analytics<\/strong>\n<ul>\n<li>The <a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/ePAR-Analytics-Funding-Report-Guide.pdf\">ePAR Analytics Funding Report<\/a>\u00a0documentation will show you how to use the report to help you track ePAR&#8217;s and funding forms more easily. This report can help you view information about ePAR&#8217;s and funding forms, without having to look up each individual ePAR and tab through the multiple pages to get to the view form history page and so much more.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Mobile phone <\/strong>\n<ul>\n<li><a href=\"https:\/\/nau.edu\/its\/MobileDevice\/MobileForms\/\">Mobile Phone<\/a>\u00a0<a href=\"https:\/\/nau.edu\/wp-content\/uploads\/sites\/66\/EMERA-User-Guide.pdf\">User Guide<\/a>. Please use PeopleSoft HR to navigate to HR Home&gt;Manager\/Department Dashboard&gt;Position Query to search for a position number to use as a mobile phone allowance. If one is not available please use the Position Request Form button to request a new pool position be created.<\/li>\n<\/ul>\n<\/li>\n<li><strong>New HR Department Setup<\/strong>\n<ul>\n<li>If a new department is required, send an <a href=\"mailto:budget@nau.edu\">email<\/a> to the Budget Office with the new department name, parent department number, PO Box number, building number, phone number, and effective date. This email should include VP or <a href=\"https:\/\/in.nau.edu\/budget\/jfr-contact-information\/\">JFR<\/a> approval.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Reports To<\/strong>\n<ul>\n<li><a href=\"https:\/\/in.nau.edu\/Human-Resources\/Reports-To-Project\/\">Reports To<\/a> is needed for every position number.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Supplemental pay<\/strong>\n<ul>\n<li>Supplemental Pay forms can be found on the HR website to use for benefit-eligible employees who work on special projects over and above their regular job duties. Forms for supplemental pay are now available electronically through the <a href=\"https:\/\/servicenow.nau.edu\/hr\">Employee Service Center<\/a> under HR Payroll.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<!-- shortcode-right-column -->\n<div class=\"shortcode-right-column\" >\n    <div class=\"shortcode-right-column__container\"><\/p>\n<p><!-- shortcode-contact -->\n<div class=\"shortcode-contact\">\n    <div class=\"contact-header\">\n        <h3>Contact University Budget Office<\/h3>\n    <\/div>\n    <div class=\"contact-body\">\n                <a href=\"mailto:Budget@nau.edu\" aria-label=\"Contact University Budget Office: Email Address\" title=\"Email Address\">\n            <div class=\"contact-icon-container\">\n                <i class=\"fas fa-envelope\" aria-hidden=\"true\"><\/i>\n                <span class=\"sr-only\">Email:<\/span>\n            <\/div>\n            <div class=\"contact-email\">Budget&#8203;@nau.edu<\/div>\n        <\/a>\n                    <\/div>\n<\/div>\n\n<\/p>\n<h4>Internal quick links<\/h4>\n<ul>\n<li><a href=\"https:\/\/in.nau.edu\/career\/classification\/\" target=\"_blank\" rel=\"noopener noreferrer\">On-Campus Student Employment (Student Classification and Compensation)<\/a><\/li>\n<li><a href=\"http:\/\/nau.edu\/comptroller\/\">Comptroller&#8217;s Office<\/a><\/li>\n<li><a href=\"http:\/\/nau.edu\/ITS\/Services\/Reporting\/\">Enterprise Reporting<\/a><\/li>\n<li><a href=\"http:\/\/hr.nau.edu\/\">Human Resources<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/human-resources\/payroll\/\">HR Calculator<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/173\/ERE-Cheat-Sheet-FY25-as-of-Mar-2024.xls\" target=\"_blank\" rel=\"noopener\">ERE Estimator<\/a><\/li>\n<li><a href=\"http:\/\/www.nau.edu\/Institutional-Research\">Institutional Research and Analysis<\/a><\/li>\n<li><a href=\"http:\/\/nau.edu\/Strategic-Planning\/Welcome\/\">Strategic Planning<\/a><\/li>\n<li><a href=\"http:\/\/www4.nau.edu\/louie\/\">LOUIE<\/a><\/li>\n<li><a href=\"http:\/\/nau.edu\/President\/Welcome\/\">Office of the President<\/a><\/li>\n<li><a href=\"https:\/\/onbase.nau.edu\/AppNet\/UnityForm.aspx?d1=AQVljgbmAI6Ke4k0z3Kdl0yv02LjDNX6D9VMIP%2bC9bmkQl8um%2fbcuzZxLXwApwmIGfwRVEz9bDV%2bmNOXSxwzal8DsAPwwcs8aI1zr5kFKhbjGc3LnXBLn%2f1sDAur4CZ66T7YW5MmknnUV4DM4zy0mBE8EiuC0nac5%2fRcobPSoNgTUSPVowprIjH0Vw4GHaKnOpID7qDzWfGPSQtXWS86Y3CymkTqB7Q%2fZm01d6ECSgsE\" target=\"_blank\" rel=\"noopener noreferrer\">Position Request Form<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/comptroller\/peoplesoft-financials\/\">PeopleSoft Financials<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/osp\/\">Office of Sponsored Projects<\/a><\/li>\n<li><a href=\"https:\/\/in.nau.edu\/comptroller\/peoplesoft-financial-training-documentation\/\">PS Financials Budgeting Documentation<\/a><\/li>\n<\/ul>\n<h4>External\u00a0quick\u00a0links<\/h4>\n<ul>\n<li><a href=\"http:\/\/www.azregents.edu\/\" target=\"_blank\" rel=\"noopener noreferrer\">ABOR<\/a><\/li>\n<li><a href=\"https:\/\/cfo.asu.edu\/budget\" target=\"_blank\" rel=\"noopener noreferrer\">Arizona State University Budget Website<\/a><\/li>\n<li><a href=\"http:\/\/www.budgetoffice.arizona.edu\/\" target=\"_blank\" rel=\"noopener noreferrer\">University of Arizona Budget Website<\/a><\/li>\n<\/ul>\n<p><\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Position Management The Budget Office is responsible for managing positions that tie into the funding for that job. The position will be located in an organizational unit (division, department, etc.) and report to another full-time benefit eligible position. That position may also have other positions that report to it. A position has a certain work [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":206,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-61","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/budget\/wp-json\/wp\/v2\/pages\/61","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/budget\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/budget\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/budget\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/budget\/wp-json\/wp\/v2\/comments?post=61"}],"version-history":[{"count":32,"href":"https:\/\/in.nau.edu\/budget\/wp-json\/wp\/v2\/pages\/61\/revisions"}],"predecessor-version":[{"id":1327,"href":"https:\/\/in.nau.edu\/budget\/wp-json\/wp\/v2\/pages\/61\/revisions\/1327"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/budget\/wp-json\/wp\/v2\/media\/206"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/budget\/wp-json\/wp\/v2\/media?parent=61"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}