{"id":827,"date":"2020-05-01T19:35:55","date_gmt":"2020-05-01T19:35:55","guid":{"rendered":"https:\/\/stage.in.nau.edu\/biac\/?page_id=827"},"modified":"2026-02-18T19:42:47","modified_gmt":"2026-02-18T19:42:47","slug":"biac-financials-faq","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/biac\/biac-financials-faq\/","title":{"rendered":"BIAC Financials FAQ"},"content":{"rendered":"

Financials<\/h1>\n

FAQs<\/h2>\n\n
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How do I request a purchase order for services, materials, supplies, etc.? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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Submit a Purchase Request ticket through the Employee Service Center<\/u><\/a> portal or contact the Antelope Service Delivery Team<\/u><\/a>.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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When do I need VP Approval? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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If a payment request will exceed $2,500 and will be charged to your department speedchart (not charged to a project or work order), then VP approval is required.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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How do I pay an invoice? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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A Purchase Request ticket should be created through the Employee Service Center<\/u><\/a> portal before<\/em><\/strong> any services are rendered or materials\/supplies have been received and the invoice can be uploaded to the ticket for payment by the Service Delivery Team.<\/li>\n
The invoice can be paid with a department PCard and reconciled before month-end.<\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n\n \n
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When do I need an FS-13? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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A Worksite Hazard Inspection\/Hazard Communication (FS-13) Request<\/a> must be filled out prior to disturbance of any building material in any facility on the Northern Arizona University campus. The material safety office will issue an inspection summary and Hazard Communication Form to the requestor. If hazardous materials or conditions are present, the form will indicate them and make recommendations to ensure the health and safety of employees performing the work and the building occupants.<\/p>\n
Hazard Inspections require advance notice. Please plan and schedule accordingly. For more information on inspection request turnaround times, please refer to the Hazard Inspection Timeframes<\/a> guidelines page.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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What do I do if my vendor is new and not registered with NAU? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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The vendor will need to fill out he Vendor Authorization Form<\/a> and send to Purchasing Services. Once the vendor has been entered into PeopleSoft Financials a purchase order can be issued.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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Does the vendor have current insurance with NAU?\u00a0 Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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Contact NAU’s Insurance Department at NAU-Insurance@nau.edu<\/a> to determine if the vendor you are using has current and proper insurance.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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What is the Purchase Order Workflow for trades purchasing materials\/services on a Purchase Request? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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See the Purchase Order Workflow<\/a> timeline<\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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What is the Work Order Workflow for trades purchasing materials on the Tool, Shop-Stock, and\u00a0 Inventory Work Orders? Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
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See the Tool Shop-Stock Inventory Workflow<\/a><\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
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Contact CaPCOT Financials<\/h3>\n <\/div>\n
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