We support these units:<\/strong><\/h2>\n\n\n \n\n- Facility Services<\/span>\u00a0<\/span><\/li>\n
- Environmental Health and Safety<\/span><\/li>\n
- Office of Space Management<\/span>\u00a0<\/span><\/li>\n
- Planning. Design & Construction<\/li>\n<\/ul>\n\n<\/div>\n\n\n\n \n
\n- Utility Services<\/li>\n
- NAU <\/span>Police<\/span> Department<\/span>\u00a0<\/span><\/li>\n
- University Transit Services<\/span>\u00a0<\/span><\/li>\n
- \n<\/div>\n<\/div><\/span><\/li>\n<\/ul>\n
BIAC Fiscal Year Calendar<\/a><\/div><\/div><\/h3>\n
\n\n\n \n\n\n \n Contact CaPCOT Financials<\/h3>\n <\/div>\n \n \n \n <\/i>\n Email:<\/span>\n <\/div>\n CaPCOT-Financials@nau.edu<\/div>\n <\/a>\n \n \n <\/i>\n Call:<\/span>\n <\/div>\n 928-523-3639<\/div>\n <\/a>\n <\/div>\n<\/div>\n\n\n<\/div>\n<\/div>\n\nFinancials resources<\/h2>\n\n\n \n \n Employee Service Center Portal Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\nAs of March 22, 2021<\/strong>, Contracts, Purchasing & Risk Management (CPRM) will be handling all Purchase Requests (requisitions\/POs\/Staples\/Amazon orders), invoice payments, PCard approvals, deposits, and travel reimbursements.<\/p>\n\n- Use the Employee Service Center<\/a> portal to enter any Financial and Human Resource transaction requests.<\/li>\n
- Please follow these instructions<\/a> for properly reconciling your PCard transactions. If you need assistance, fill out a PCard Reconciliation Assistance<\/a> ticket.<\/li>\n
- New fiscal year\/blanket purchase orders will need to be submitted through the Employee Service Center<\/a> portal.<\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n\n \n \n
Invoice Payments Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\nInvoices will be forwarded from CaPCOT Financials or NAU Accounts Payable for payment approval. The department is responsible for attaching the invoice to the Purchase Requisition case in the Employee Service Center<\/a> portal.<\/p>\nNAU requires approval by the requestor to verify the charges on the invoice are correct and all materials have been received (<\/strong>POLICY PUR 600-01<\/strong><\/a>).<\/strong><\/p>\nIt is the responsibility of the requestor to contact the vendor if there are any issues with the invoice (incorrect charges, missing\/damaged product, etc.). Contact Financials or CPRM<\/a> for assistance and include CaPCOT-Financials<\/a> on all email correspondence.<\/p>\nNOTE: Make sure to notate in the Purchase Request case ticket if the invoice is a pass-through expense to a work order or external vendor<\/strong>. CaPCOT Financials is responsible for entering invoices on work orders and creating invoices to vendors (see Accounts Receivable section).<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n\n \n \n Fiscal Year End Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\nCaPCOT Financials will continue to process Fiscal Year End Transfers as requested.<\/p>\n
Please refer to the Comptroller’s Office <\/span>Fiscal Year End Calendar<\/span><\/a> for specific cutoff dates for creating <\/span>year-end<\/span> purchase orders, requesting change orders, ordering Staples supplies, and making purchases using a <\/span>PCard<\/span>. <\/span> <\/span><\/p>\nNote<\/span><\/b>: All products purchased in the current fiscal year <\/span>MUST<\/span><\/b> be <\/span>physically <\/span>received <\/span>no later than <\/span>June 30<\/span><\/b>th<\/span><\/b>.<\/span><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n\n \n \n Accounts Receivable Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\nCaPCOT Financials will be the central repository for submitting invoices on behalf of CaPCOT departments. If you have an expense that a vendor is going to be responsible for paying, please send the following information to CaPCOT-Financials<\/a>:<\/p>\n\n- Vendor name, address, main contact person, and Email address.<\/li>\n
- Amount to be billed.<\/li>\n
- Supporting documentation (invoices, expense summary, etc.) and\/or justification for the invoice.<\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n\n \n \n
Budgets Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\nCaPCOT Financials provides budget oversight assistance when reconciling monthly department budgets and submitting yearly budget requests to the Vice President and Budget Office for approvals. If you would like assistance with setting up a budget reconciliation report, please contact CaPCOT-Financials<\/a>.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
\nOther Resources<\/h2>\n\n\n\n\n\n \n - \n \n \n
\n Asbestos, Lead, and PCBs Disturbance (FS-13) Tab Open<\/span>\n <\/h4>\n <\/div>\n <\/a>\n <\/li>\n - \n \n \n
\n Vendor Registration Tab Closed<\/span>\n <\/h4>\n <\/div>\n <\/a>\n <\/li>\n - \n \n \n
\n Vendor Insurance Tab Closed<\/span>\n <\/h4>\n <\/div>\n <\/a>\n <\/li>\n - \n \n \n
\n Software Approvals Tab Closed<\/span>\n <\/h4>\n <\/div>\n <\/a>\n <\/li>\n <\/ul>\n \n\n \n \n Asbestos, Lead, and PCBs Disturbance (FS-13) Accordion Open<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\n\nAlways be safe. Please go to the NAU Environmental, Health and Safety asbestos, lead and PCBs<\/a> web page to determine if you will need an FS-13<\/a> to proceed with a purchase order. If there could be a possible disturbance, neither Financials nor Purchasing will process a purchase order without an FS-13.<\/p>\n\n\n <\/body><\/html>\n\n <\/div>\n<\/div>\n\n \n\n \n \n Vendor Registration Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\n\nPlease determine if the vendor you want to use is registered with NAU by contacting Contracts, Purchasing, and Risk Management<\/a>. If the vendor is not registered with NAU, send the vendor the Vendor Registration Authorization (Substitute W-9<\/a>), which includes instructions.<\/p>\n\n\n <\/body><\/html>\n\n <\/div>\n<\/div>\n\n \n\n \n \n Vendor Insurance Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\n\nIn order to determine if the vendor you are using has current and proper insurance, please email NAU Risk Management Services.<\/a><\/p>\n\n\n <\/body><\/html>\n\n <\/div>\n<\/div>\n\n \n\n \n \n Software Approvals Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n \n \n\n\nFollow this link for instructions on how to purchase technology at NAU: https:\/\/in.nau.edu\/its\/technology-purchasing\/.<\/a><\/p>\n\n\n <\/body><\/html>\n\n <\/div>\n<\/div>\n\n <\/div>\n\n
\n\n\n \n\n\n \n \n \nFinancials FAQs\n\n \n\n<\/span>\n <\/span>\n ![\"People](\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/229\/2020\/07\/02-old-main_10032014_29918808796_o-464x348.jpeg\")
\n <\/span>\n <\/a><\/span>\n\n\n<\/div>\n\n\n\n \n\n\n \n \n \nBIAC\n\n \n\n<\/span>\n <\/span>\n ![\"Crowd](\"https:\/\/in.nau.edu\/wp-content\/uploads\/sites\/229\/2020\/07\/C2A8817Homecoming10262019-e1589563984725-464x348.jpeg\")
\n <\/span>\n <\/a><\/span>\n\n\n<\/div>\n<\/div>\n <\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n\n
\n \n\n\n \n Quick Links<\/h3>\n <\/div>\n \n \n\n- NAU Comptroller<\/a><\/li>\n
- NAU Budget Office\u00a0<\/a><\/li>\n
- Contracts, Purchasing & Risk Management<\/a><\/li>\n
- Insurance & Claims Services<\/a><\/li>\n
- Campus Supply<\/a><\/li>\n
- Capital Project Initiation<\/a><\/li>\n
- Peoplesoft Financials<\/a><\/li>\n
- Enterprise Reporting<\/a><\/li>\n
- Building managers information<\/a><\/li>\n
- Financials FAQs<\/a><\/li>\n<\/ul>\n<\/div>\n <\/div>\n <\/div>\n<\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"
Financials CaPCOT Financials provides support and oversight of accounting and financial functions throughout the Capital Planning and Campus Operations division.\u00a0 We support these units: Financials resources Other Resources <\/p>\n","protected":false},"author":1,"featured_media":846,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-22","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/pages\/22","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/comments?post=22"}],"version-history":[{"count":73,"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/pages\/22\/revisions"}],"predecessor-version":[{"id":1734,"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/pages\/22\/revisions\/1734"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/media\/846"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/media?parent=22"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- \n
- Facility Services<\/span>\u00a0<\/span><\/li>\n
- Environmental Health and Safety<\/span><\/li>\n
- Office of Space Management<\/span>\u00a0<\/span><\/li>\n
- Planning. Design & Construction<\/li>\n<\/ul>\n\n<\/div>\n\n\n
\n \n- \n
- Utility Services<\/li>\n
- NAU <\/span>Police<\/span> Department<\/span>\u00a0<\/span><\/li>\n
- University Transit Services<\/span>\u00a0<\/span><\/li>\n
- \n<\/div>\n<\/div><\/span><\/li>\n<\/ul>\n
BIAC Fiscal Year Calendar<\/a><\/div><\/div><\/h3>\n
\n\n\n\n\n\n\nContact CaPCOT Financials<\/h3>\n <\/div>\n
\n \n\n <\/i>\n Email:<\/span>\n <\/div>\nCaPCOT-Financials@nau.edu<\/div>\n <\/a>\n \n\n <\/i>\n Call:<\/span>\n <\/div>\n928-523-3639<\/div>\n <\/a>\n <\/div>\n<\/div>\n\n\n<\/div>\n<\/div>\n\nFinancials resources<\/h2>\n\n
\n \n\nEmployee Service Center Portal Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\nAs of March 22, 2021<\/strong>, Contracts, Purchasing & Risk Management (CPRM) will be handling all Purchase Requests (requisitions\/POs\/Staples\/Amazon orders), invoice payments, PCard approvals, deposits, and travel reimbursements.<\/p>\n
- \n
- Use the Employee Service Center<\/a> portal to enter any Financial and Human Resource transaction requests.<\/li>\n
- Please follow these instructions<\/a> for properly reconciling your PCard transactions. If you need assistance, fill out a PCard Reconciliation Assistance<\/a> ticket.<\/li>\n
- New fiscal year\/blanket purchase orders will need to be submitted through the Employee Service Center<\/a> portal.<\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
\n \n\nInvoice Payments Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\nInvoices will be forwarded from CaPCOT Financials or NAU Accounts Payable for payment approval. The department is responsible for attaching the invoice to the Purchase Requisition case in the Employee Service Center<\/a> portal.<\/p>\n
NAU requires approval by the requestor to verify the charges on the invoice are correct and all materials have been received (<\/strong>POLICY PUR 600-01<\/strong><\/a>).<\/strong><\/p>\n
It is the responsibility of the requestor to contact the vendor if there are any issues with the invoice (incorrect charges, missing\/damaged product, etc.). Contact Financials or CPRM<\/a> for assistance and include CaPCOT-Financials<\/a> on all email correspondence.<\/p>\n
NOTE: Make sure to notate in the Purchase Request case ticket if the invoice is a pass-through expense to a work order or external vendor<\/strong>. CaPCOT Financials is responsible for entering invoices on work orders and creating invoices to vendors (see Accounts Receivable section).<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
\n \n\nFiscal Year End Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\nCaPCOT Financials will continue to process Fiscal Year End Transfers as requested.<\/p>\n
Please refer to the Comptroller’s Office <\/span>Fiscal Year End Calendar<\/span><\/a> for specific cutoff dates for creating <\/span>year-end<\/span> purchase orders, requesting change orders, ordering Staples supplies, and making purchases using a <\/span>PCard<\/span>. <\/span> <\/span><\/p>\n
Note<\/span><\/b>: All products purchased in the current fiscal year <\/span>MUST<\/span><\/b> be <\/span>physically <\/span>received <\/span>no later than <\/span>June 30<\/span><\/b>th<\/span><\/b>.<\/span><\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n
\n \n\nAccounts Receivable Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\nCaPCOT Financials will be the central repository for submitting invoices on behalf of CaPCOT departments. If you have an expense that a vendor is going to be responsible for paying, please send the following information to CaPCOT-Financials<\/a>:<\/p>\n
- \n
- Vendor name, address, main contact person, and Email address.<\/li>\n
- Amount to be billed.<\/li>\n
- Supporting documentation (invoices, expense summary, etc.) and\/or justification for the invoice.<\/li>\n<\/ul>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n\n\n \n\n
Budgets Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\nCaPCOT Financials provides budget oversight assistance when reconciling monthly department budgets and submitting yearly budget requests to the Vice President and Budget Office for approvals. If you would like assistance with setting up a budget reconciliation report, please contact CaPCOT-Financials<\/a>.<\/p>\n<\/body><\/html>\n\n <\/div>\n<\/div>\n\n
\nOther Resources<\/h2>\n\n\n\n\n
\n- \n
- \n \n \n
\n Asbestos, Lead, and PCBs Disturbance (FS-13) Tab Open<\/span>\n <\/h4>\n <\/div>\n <\/a>\n <\/li>\n
- \n \n
\n\n Vendor Registration Tab Closed<\/span>\n <\/h4>\n <\/div>\n <\/a>\n <\/li>\n
- \n \n
\n\n Vendor Insurance Tab Closed<\/span>\n <\/h4>\n <\/div>\n <\/a>\n <\/li>\n
- \n \n
\n\n Software Approvals Tab Closed<\/span>\n <\/h4>\n <\/div>\n <\/a>\n <\/li>\n <\/ul>\n \n
\n \n\nAsbestos, Lead, and PCBs Disturbance (FS-13) Accordion Open<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n\nAlways be safe. Please go to the NAU Environmental, Health and Safety asbestos, lead and PCBs<\/a> web page to determine if you will need an FS-13<\/a> to proceed with a purchase order. If there could be a possible disturbance, neither Financials nor Purchasing will process a purchase order without an FS-13.<\/p>\n\n\n <\/body><\/html>\n\n <\/div>\n<\/div>\n\n \n
\n \n\nVendor Registration Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n\nPlease determine if the vendor you want to use is registered with NAU by contacting Contracts, Purchasing, and Risk Management<\/a>. If the vendor is not registered with NAU, send the vendor the Vendor Registration Authorization (Substitute W-9<\/a>), which includes instructions.<\/p>\n\n\n <\/body><\/html>\n\n <\/div>\n<\/div>\n\n \n
\n \n\nVendor Insurance Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n\nIn order to determine if the vendor you are using has current and proper insurance, please email NAU Risk Management Services.<\/a><\/p>\n\n\n <\/body><\/html>\n\n <\/div>\n<\/div>\n\n \n
\n \n\nSoftware Approvals Accordion Closed<\/span><\/h4>\n <\/span>\n <\/div>\n <\/a>\n
\n \n\n\nFollow this link for instructions on how to purchase technology at NAU: https:\/\/in.nau.edu\/its\/technology-purchasing\/.<\/a><\/p>\n\n\n <\/body><\/html>\n\n <\/div>\n<\/div>\n\n <\/div>\n\n
\n\n\n \n\n\n \n \n \nFinancials FAQs\n\n \n\n<\/span>\n <\/span>\n\n <\/span>\n <\/a><\/span>\n\n\n<\/div>\n\n\n\n \n\n\n \n \n \nBIAC\n\n \n\n<\/span>\n <\/span>\n\n <\/span>\n <\/a><\/span>\n\n\n<\/div>\n<\/div>\n<\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n\n
\n\n\n\n\nQuick Links<\/h3>\n <\/div>\n
\n\n- \n
- NAU Comptroller<\/a><\/li>\n
- NAU Budget Office\u00a0<\/a><\/li>\n
- Contracts, Purchasing & Risk Management<\/a><\/li>\n
- Insurance & Claims Services<\/a><\/li>\n
- Campus Supply<\/a><\/li>\n
- Capital Project Initiation<\/a><\/li>\n
- Peoplesoft Financials<\/a><\/li>\n
- Enterprise Reporting<\/a><\/li>\n
- Building managers information<\/a><\/li>\n
- Financials FAQs<\/a><\/li>\n<\/ul>\n<\/div>\n <\/div>\n <\/div>\n<\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"
Financials CaPCOT Financials provides support and oversight of accounting and financial functions throughout the Capital Planning and Campus Operations division.\u00a0 We support these units: Financials resources Other Resources <\/p>\n","protected":false},"author":1,"featured_media":846,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","ring_central_script_selection":"","footnotes":""},"class_list":["post-22","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/pages\/22","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/comments?post=22"}],"version-history":[{"count":73,"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/pages\/22\/revisions"}],"predecessor-version":[{"id":1734,"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/pages\/22\/revisions\/1734"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/media\/846"}],"wp:attachment":[{"href":"https:\/\/in.nau.edu\/biac\/wp-json\/wp\/v2\/media?parent=22"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- NAU Budget Office\u00a0<\/a><\/li>\n
- \n \n
- \n \n
- Please follow these instructions<\/a> for properly reconciling your PCard transactions. If you need assistance, fill out a PCard Reconciliation Assistance<\/a> ticket.<\/li>\n
- University Transit Services<\/span>\u00a0<\/span><\/li>\n
- Environmental Health and Safety<\/span><\/li>\n