{"id":14,"date":"2018-06-20T11:18:09","date_gmt":"2018-06-20T18:18:09","guid":{"rendered":"https:\/\/vendor.hub.wp.nau.edu\/accounts-payable\/payment-information\/"},"modified":"2024-04-11T19:09:24","modified_gmt":"2024-04-11T19:09:24","slug":"payment-information","status":"publish","type":"page","link":"https:\/\/in.nau.edu\/accounts-payable\/payment-information\/","title":{"rendered":"Payment Information"},"content":{"rendered":"

 <\/p>\n

Payment Information<\/h2>\n

Check requests<\/h3>\n

The Check Request Form shall be used to process refunds made directly from a revenue account.\u00a0 Check requests are used when refunding funds to non-NAU employees.<\/p>\n

Check Request Form<\/a><\/strong><\/p>\n

Honorarium<\/h3>\n

An Honorarium is an unexpected gift, expression of gratitude, or token of appreciation presented to an individual for services which no fee is set, agreed upon, or legally obtainable. It may be monetary, but just as often is a small work of art or other appropriate expression. Honorariums are by definition modest in value. (This payment should be less than $100.00) Note: If a person is speaking or presenting, this is a guest lecturer\/guest speaker. The form can be found on the purchasing web page under forms.
\n(Use\u00a0Account# 759150)<\/p>\n

Honorarium Form<\/a><\/strong><\/p>\n

Northern Arizona University employees shall not receive an honorarium\/stipend.<\/p>\n

Employee payments shall be disbursed through the applicable payroll system.
\nThe appropriate form for an honorarium would be:<\/p>\n

    \n
  1. For NAU Faculty; the Supplemental Compensation Pre-Approved and Supplemental Compensation Payment Forms (step one and step two) would be the appropriate document, on the Human Resources forms page<\/li>\n
  2. For NAU Service Professionals and Classified Staff; the Supplemental Pay form for Classified State and Service Professionals on the Human Resources forms page<\/li>\n
  3. All non-NAU State of Arizona employees must use the ePAR and Hire Xpress (if appropriate); located on the Human Resources page under Departmental Resources (the ePAR and hire xpress are not on the Human Resources forms page).<\/li>\n<\/ol>\n

    Payroll Forms Index<\/a><\/strong><\/p>\n

    Stipend<\/h3>\n

    A stipend is an allowance or periodic payment. A stipend can either be compensation for services rendered or fellowships where no service is required. Compensatory Stipends are paid through the Payroll Department. Scholarships\u00a0are paid through\u00a0Financial Aid
    \n(Use\u00a0Account# 759150)<\/p>\n

    Stipend Form<\/strong><\/a><\/p>\n

    Northern Arizona University employees shall not receive an honorarium\/stipend.<\/p>\n

    Employee payments shall be disbursed through the applicable payroll system.
    \nThe appropriate form for an honorarium would be:<\/p>\n

      \n
    1. For NAU Faculty; the Supplemental Compensation Pre-Approved and Supplemental Compensation Payment Forms (step one and step two) would be the appropriate document, on the Human Resources forms page<\/li>\n
    2. For NAU Service Professionals and Classified Staff; the Supplemental Pay form for Classified State and Service Professionals on the Human Resources forms page<\/li>\n
    3. All non-NAU State of Arizona employees must use the ePAR and Hire Xpress (if appropriate); located on the Human Resources page under Departmental Resources (the ePAR and hire xpress are not on the Human Resources forms page).<\/li>\n<\/ol>\n

      Payroll Forms Index<\/a><\/strong><\/p>\n

      Guest lecturer\/Guest speaker<\/h3>\n

      A Guest Lecturer\/Guest Speaker shall be defined as an individual distinguished in his or her field of specialization who shall visit Northern Arizona University for two weeks or less to lecture or interact with students, faculty or staff. Payment for services shall be made utilizing a\u00a0requisition document. (Use\u00a0Account# 750156)<\/p>\n

      Guest Lecturer\/Guest Speaker\/Performer Form<\/strong><\/a><\/p>\n

      Northern Arizona University employees shall not receive a guest lecture\/guest speaker\/performer payment.<\/p>\n

      Employee payments shall be disbursed through the applicable payroll system.
      \nThe appropriate form for an honorarium would be:<\/p>\n

        \n
      1. For NAU Faculty; the Supplemental Compensation Pre-Approved and Supplemental Compensation Payment Forms (step one and step two) would be the appropriate document, on the Human Resources forms page<\/li>\n
      2. For NAU Service Professionals and Classified Staff; the Supplemental Pay form for Classified State and Service Professionals on the Human Resources forms page<\/li>\n
      3. All non-NAU State of Arizona employees must use the ePAR and Hire Xpress (if appropriate); located on the Human Resources page under Departmental Resources (the ePAR and hire xpress are not on the Human Resources forms page).<\/li>\n<\/ol>\n

        Payroll Forms Index<\/a><\/strong><\/p>\n

        Performer<\/h3>\n

        A Performer shall be defined as an individual distinguished in his or her field of specialization who shall visit Northern Arizona University and conduct artistic classes or performances and the number of performances shall be limited. Payment for services shall be made utilizing a\u00a0requisition document.
        \n(Use\u00a0Account# 750156)<\/p>\n

        Performer Form<\/strong><\/a><\/p>\n

        NORTHERN ARIZONA UNIVERSITY, EMPLOYEES SHALL NOT RECEIVE A GUEST LECTURE\/GUEST SPEAKER\/PERFORMER PAYMENT<\/p>\n

        Employee payments shall be disbursed through the applicable payroll system.
        \nThe appropriate form for an honorarium would be:<\/p>\n

          \n
        1. For NAU Faculty; the Supplemental Compensation Pre-Approved and Supplemental Compensation Payment Forms (step one and step two) would be the appropriate document, on the Human Resources forms page<\/li>\n
        2. For NAU Service Professionals and Classified Staff; the Supplemental Pay form for Classified State and Service Professionals on the Human Resources forms page<\/li>\n
        3. All non-NAU State of Arizona employees must use the ePAR and Hire Xpress (if appropriate); located on the Human Resources page under Departmental Resources (the ePAR and hire xpress are not on the Human Resources forms page).<\/li>\n<\/ol>\n

          Payroll Forms Index<\/a><\/strong><\/p>\n

          Non-resident alien<\/h3>\n

          Northern Arizona University policy states that 30% will be withheld from all payments made to individuals that are non-resident aliens.<\/p>\n

          All questions regarding nonresident alien should be directed to Accounts Payable: Call 3-6100.<\/p>\n

          Food reimbursement<\/h3>\n

          Submit the Business Food\/Meal Purchase Authorization form, with the appropriate signatures, along with the following information:<\/p>\n