When working with pre-packaged products from a vendor, for example, downloadable, shrink-wrapped software, or bundled instructional materials, you may or may not work with a sales representative.<\/p>\n
When looking to procure or renew products, it is recommended that you contact a vendor\u2019s sales representative whenever possible to request verification that their product meets accessibility standards.<\/p>\n
Suggested wording to include in your vendor correspondence is:<\/p>\n
\u201cNorthern Arizona University requires that all Information and Communication Technology (\u201cICT\u201d) be compliant with Sections 504 and 508 of the Rehabilitation Act of 1973, as amended, the Americans with Disabilities Act of 1990, as amended, \u00a0as well as all related local, state, and federal laws, \u00a0and University policies. Accessibility will be measured by Section 508 for general ICT and by WCAG 2.0 AA for web accessibility. Could you provide either a statement on the accessibility of [name of product or service], or a current Voluntary Product Accessibility Template (VPAT<\/em>) for the software? If you are not familiar with a VPAT, we recommend using the CSU Guide to Completing the Voluntary Product Evaluation Template(VPAT)<\/a>. If [name of product or service] is not fully compliant, do you have or would you be willing to create a roadmap for accessibility that you could share? If you do not have a roadmap, an accessibility roadmap template is available.<\/em>\u201d<\/p>\n The product must be reviewed for accessibility regardless of whether the vendor provides you with the requested information. Refer to the section Determining the accessibility of a product\u00a0for instruction on performing an accessibility review.<\/p>\n If a sales representative is not available to you, it can be difficult to determine the accessibility of a product.\u00a0 Some suggested strategies are:<\/p>\n Once you have performed your search, refer to the section<\/a>\u00a0 \u201cDetermining the accessibility of a product<\/a>.\u201d<\/p>\n When a contract or contract renewal is prepared to provide programs, services, and\/or instructional materials to the University, the Contracting and Purchasing Services department (\u201cCPS\u201d) will ensure that the appropriate language is incorporated into the contract.<\/p>\n An accessibility review of the product is required before submitting a contract or contract renewal to \u00a0CPS if the contract or contract renewal does not have an accessibility clause. If the product is not fully accessible, an Accessibility Exceptions Request form must be submitted to Access and Equity.<\/p>\nWorking without a sales representative<\/a><\/h3>\n
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Contracts<\/a><\/h2>\n
Required Contract Language<\/h3>\n
Procuring additional licenses to existing products<\/h3>\n