NAU strives to keep our cost of attendance as low as possible to promote high levels of access for our students. Faculty and administrators involved in fee requests are expected to review important considerations before submitting fee proposals to enable us to meet this goal.

Fee Considerations

1. Fee impact on students: For every proposed fee, faculty and administrators will review all existing required tuition and all applicable fees including, but not limited to mandatory, program, and course fees.  New and increased fees must be considered within the context of all fees paid by the effected students.  Following are links for tuition and fee information.
   • Tuition and fee information (listed by term and campus (to see fee breakdown, select a term and expand Fee Detail): in.nau.edu/sdas/tuition-fees/
   • Additional fee descriptions, providing descriptions of mandatory fees and additional fees: in.nau.edu/sdas/additional-fee-descriptions/
   • Program fee information: nau.edu/university-policy-library/degree-program-fees/
   • Course fee information by department/college, listing all course fees in a prefix, department, or college: in.nau.edu/its/enterprise-reporting/ under Louie->Student Reports->Course Management->NAU Course Fees->Master Fees (1214 forward)
   • Course fee impact, identifying plans requiring the course and total of current required fees associated with those plans along with program fees: in.nau.edu/its/enterprise-reporting/ under Louie->Student Reports->Course Management->NAU Course Fees->Fee Impact
2. Benefit to students: Necessity of additional student cost has been validated and contributes to student benefit/success.
3. Alternative funding considered: Other funding options have been explored and exploration confirms a fee as the most fitting funding mechanism.
4. Student feedback for mandatory and program fees only: A communication plan has been developed to attain the appropriate student feedback for mandatory or program fee proposals.
5. Simplification and elimination of course fees for program fee requests only: Program fee proposals must consider eliminating or decreasing existing course fees.

All reports listed are in Enterprise Reporting (aka Business Objects).  Course Fees- Comptroller Policy (401-11) https://nau.edu/university-policy-library/comptroller-policies/

Monitoring Course Fees

Use the Master Fees list to identify which courses should have an active course fee.  Confirm accurate application of course fees each term by checking that all sessions of the course appear on the Class Fee Setup by Term report with the correct fee amount.

1. Master Fees comprehensive list of course fees organized by term in.nau.edu/its/enterprise-reporting/ under Louie->Student Reports->Course Management->NAU Course Fees->Master Fees (1214 forward)
2. Class Fee Setup by Term detailed information for classes with approved fees including deptid, account code, fee amount, item type number, campus, and other details in.nau.edu/its/enterprise-reporting/ under Louie->Student Reports->Student Financials->Class Fee Setup by Term

Course Fees Reconciliation

1. Department Charges displays course and program fee charges by term with both summary and student level detail of the amount charged, paid, and balance due.  The data is displayed for the term(s) selected regardless of fiscal year in which the revenue was collected  in.nau.edu/its/enterprise-reporting/ under Louie->Student Financials->Department Charges
2. Class Fee Payments detail on course fee revenue received for the selected PS Financials speedchart; includes transaction date, class number, class subject and catalog number, term, and instructor in.nau.edu/its/enterprise-reporting/ under Financial Management Reports->General Accounting->Class Fee Payments
3. PS Financials Transactions Detail- State and Local course and program fee revenue data by Fiscal Year for the selected PS Financials speedchart in.nau.edu/its/enterprise-reporting/ under Financial Management Reports->General Accounting->PS Financials Transactions Detail- State and Local

To view the full board policy manual visit the ABOR website.

Fee-specific ABOR policies:

• 4-101 – Tuition and Fees Definitions
• 4-103 – Proposals for Tuition and Fees
• 4-104 – Procedure for Setting Tuition and Fees
• 4-105 – Fees

NAU strives to keep our cost of attendance as low as possible to promote high levels of access for our students. Faculty and administrators involved in fee requests are expected to review important considerations before submitting fee proposals to enable us to meet this goal.

Fee Considerations

1. Fee impact on students: For every proposed fee, faculty and administrators will review all existing required tuition and all applicable fees including, but not limited to mandatory, program, and course fees.  New and increased fees must be considered within the context of all fees paid by the effected students.  Following are links for tuition and fee information.
   • Tuition and fee information (listed by term and campus (to see fee breakdown, select a term and expand Fee Detail): in.nau.edu/sdas/tuition-fees/
   • Additional fee descriptions, providing descriptions of mandatory fees and additional fees: in.nau.edu/sdas/additional-fee-descriptions/
   • Program fee information: nau.edu/university-policy-library/degree-program-fees/
   • Course fee information by department/college, listing all course fees in a prefix, department, or college: in.nau.edu/its/enterprise-reporting/ under Louie->Student Reports->Course Management->NAU Course Fees->Master Fees (1214 forward)
   • Course fee impact, identifying plans requiring the course and total of current required fees associated with those plans along with program fees: in.nau.edu/its/enterprise-reporting/ under Louie->Student Reports->Course Management->NAU Course Fees->Fee Impact
2. Benefit to students: Necessity of additional student cost has been validated and contributes to student benefit/success.
3. Alternative funding considered: Other funding options have been explored and exploration confirms a fee as the most fitting funding mechanism.
4. Student feedback for mandatory and program fees only: A communication plan has been developed to attain the appropriate student feedback for mandatory or program fee proposals.
5. Simplification and elimination of course fees for program fee requests only: Program fee proposals must consider eliminating or decreasing existing course fees.

All reports listed are in Enterprise Reporting (aka Business Objects).  In addition to reports listed below, Student and Departmental Accounts (SDAS) has developed a query using certain criteria often connected to program fees.  The results of the query will be sent to the applicable departments prior to the start of the term to assist in the department reviews for confirming which students should be assessed a program fee; whether the fee was accurately applied; and whether any students did not receive a charge who should have.  University Policy for Degree Program Fees .

Program Fees Reconciliation

1. Department Charges displays course and program fee charges by term with both summary and student level detail of the amount charged, paid, and balance due.  The data is displayed for the term(s) selected regardless of fiscal year in which the revenue was collected  in.nau.edu/its/enterprise-reporting/ under Louie->Student Financials->Department Charges
2. PS Financials Transactions Detail- State and Local course and program fee revenue data by Fiscal Year for the selected PS Financials speedchart in.nau.edu/its/enterprise-reporting/ under Financial Management Reports->General Accounting->PS Financials Transactions Detail- State and Local

Program Fees Student Groups

The following reports are useful in reviewing and maintaining Student Groups that have been established to manage the application of a program fee.

1. Enrollment Status by Student Group includes enrolled and eligible to enroll student for the current or future term in.nau.edu/its/enterprise-reporting/ under Louie->Student Reports->Student Records->Enrollment Status by Student Group
2. Data Integrity – Active Student Groups listing all students in a student group with their effective date regardless of enrollment status in.nau.edu/its/enterprise-reporting/ under Louie->Data Integrity->Data Integrity – Active Student Groups
3. Data Integrity – Student Group History contains historical and future student group information for each student within the selected Student Group (active/inactive dates)  in.nau.edu/its/enterprise-reporting/ under Louie->Data Integrity->Data Integrity – Student Group History

Timelines and Deadlines

ABOR requires Evidence of student consultation including notification and consultation with elected student representatives concerning the proposed tuition, mandatory fees, college fees or program fees.  “Elected student representatives” means the students elected to college councils and associated student government.  The department must meet with this student group and discuss the program fee proposal.

Document the following for each student input communication

A minimum of two reports are expected.  One for the students in the program and one for the elected student representatives.  Student representative data should be kept separate from program student data.  Multiple communications with program students is recommended unless all students can be reached with one communication.

1. Identification of audiences: program members and elected student representatives.
2. Number of total program members.
3. Method and date of communication: surveys, forums, regularly scheduled program meetings (recommended if available).
4. Number of invitations and number of actual responders/attendees from program members and elected student representatives.
5. Response analysis
   1. General response- with sample comments
   2. Concerns expressed- with sample comments
   3. Level of understanding- with sample comments

For new programs without current student enrollment, the requirements are the same, but the audience is comprised of the following:

Prospective students: recruiting/orientations; first-year students; elected student representatives.

See 21-22 active program fee overview.

To view the full board policy manual visit the ABOR website.

Fee-specific ABOR policies:

• 4-101 – Tuition and Fees Definitions
• 4-103 – Proposals for Tuition and Fees
• 4-104 – Procedure for Setting Tuition and Fees
• 4-105 – Fees