ePOST Frequently Asked Questions
1. I’m new to the Initiator role. How do I initiate a new ePOST? Accordion Closed
2. I’m new to the Approver role. How do I approve an ePOST? Accordion Closed
3. How do I request a new position number? Accordion Closed
4. Ho do I add additional position numbers to my vacancy? Accordion Closed
When in the ‘Job Information’ tab, scroll down to the box titled ‘Positions’ and click on Add Position. You will need to either type in the position number or use the magnifying glass to search for the position number. Once you have added the position number, please click Save. If you need additional assistance, please contact your Employment & Compensation Analyst.
If you are wanting to add a position number after the position has been posted to the web, please contact your Employment & Compensation Analyst.
5. How do I change the title on a vacant position before I post it? (i.e. I have a vacant Administrative Assistant position, and I want to change it to Administrative Associate.) Accordion Closed
6. If I make changes to the job description while the ePOST is being approved, will the form automatically re-route for approvals? Accordion Closed
No. The form will only re-route for approvals when a ‘trigger field’ has been changed. If you make any changes to the job description, we recommend including a comment on the ePOST to communicate to approvers that a change has been made to the description. Trigger fields include:
- # of Target Openings
- Job Code
- Position Number
- Salary Administration Plan
- Salary
- Full-time/Part-time
- Regular/Temporary
- Standard Hours
7. What changes will cause the ePOST to re-route? Accordion Closed
The form will re-route for approvals when a ‘trigger field’ has been changed. Trigger fields include:
- # of Target Openings
- Job Code
- Position Number
- Salary Administration Plan
- Salary
- Full-time/Part-time
- Regular/Temporary
- Standard Hours
8. If I have previously posted this position, and how do I copy an old posting? Accordion Closed
We call this process “Cloning” a job posting.
An initiator can clone a position by searching for the job opening which you want to clone. When you have found the position you wish to clone, open the job opening. Select the ‘Activity & Attachments’ tab. At the top of the page, you will see an option that says ‘Clone’. Select this option. Enter any requested information. If you are cloning a position that is older than the implementation of the ePOST, it will request that you complete the ‘Appointment Period’ and ‘Posting Audience’ fields.
A new window will open where you can edit the Posting Title for the position. Make any necessary changes and select ‘Clone’. (If there are no changes to be made, simply select ‘Clone’.) You will get a message stating “Job Opening successfully cloned”, which contains a link to the new job opening. Click on that link to take you to the new job posting. Once you are in the new job opening, you can make any adjustments and/or changes necessary.
Please pay close attention to updating the following fields which may have changed since the last time this position was posted:
- Salary range
- Appointment Period
- Employment Period Limitation
- Posting Audience
- Job Description
- Application Deadline
9. How do I clone a position? Accordion Closed
An initiator can clone a position by searching for the job opening which you want to clone. When you have found the position you wish to clone, open the job opening. Select the ‘Activity & Attachments’ tab. At the top of the page, you will see an option that says ‘Clone’. Select this option. Enter any requested information. If you are cloning a position that is older than the implementation of the ePOST, it will request that you complete the ‘Appointment Period’ and ‘Posting Audience’ fields.
A new window will open where you can edit the Posting Title for the position. Make any necessary changes and select ‘Clone’. (If there are no changes to be made, simply select ‘Clone’.) You will get a message stating “Job Opening successfully cloned”, which contains a link to the new job opening. Click on that link to take you to the new job posting. Once you are in the new job opening, you can make any adjustments and/or changes necessary.
Please pay close attention to updating the following fields which may have changed since the last time this position was posted:
- Salary range
- Appointment Period
- Employment Period Limitation
- Posting Audience
- Job Description
- Application Deadline