Education records continued
A student’s education record DOES include academic records, financial aid records, disciplinary records, student ID photo, etc.
Examples of often requested student education records that can NOT be released without student’s written authorization:
- Student ID Number
- Grades/Exam Scores
- Grade Point Average
- Social Security Number
- Student Account Information
- Detail of Registration Information (i.e., courses, times)
- Financial Aid Awards
- Total Credits
- Number of Credits Enrolled in a term
A student’s education record does NOT include the following:
- Records in the sole possession of the maker — e.g. private notes that are memory joggers
- Law enforcement records — created by law enforcement agency for that purpose
- Employment records — unless the employment is directly related to the person’s status as a student (e.g. Graduate Associate, work-study student)
- Medical/psychological treatment records — created by professional treatment providers
- Alumni records — but note that records of the person from when he or she was a student are still education records.